SpanishElectronic travel orders
The Travel Orders module significantly facilitates the management and provability of the necessary tasks related to the implementation of business trips. The entire process of recording, processing and approving travel orders is carried out electronically.
Create travel orders for both domestic and international business trips. The system covers the entire lifecycle from the initial request through approval to the final expense settlement and reimbursement. All forms comply with legal requirements.
Set up the approval process to match your company's organizational structure. Each travel order is signed step by step — by the employee, direct supervisor, senior manager, and accountant — each step with an electronic signature and timestamp.
Meal allowances, pocket money, and travel fares are calculated automatically based on current regulations. For international trips, the system converts currencies using official exchange rates and applies country-specific rates.
Track all business trip expenses — accommodation, transportation, meals, and other costs. The system automatically calculates the final amount to reimburse or deduct and generates a QR code for quick payment.
Electronic registration of travel orders, calculation of compensation
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Pre-filled default values
Set default information for each employee — department, working hours, address, or means of transport. When creating a new travel order, everything is pre-filled automatically.
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Support for multiple payment methods
Distinguish between cash payments, personal cards, corporate cards, and expenses paid directly by the employer. The system automatically evaluates the final settlement based on payment type.
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Configurable rates by country and year
Define custom meal allowance, pocket money, and mileage rates for each country and year. When regulations change, just update the settings once.
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Electronic signatures at every step
The employee, supervisor, and accountant sign the travel order electronically. Each signature includes the name and exact time, giving you a complete audit trail.
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Fellow travelers and notes
Assign fellow travelers to each travel order and add notes with attachments for complete business trip documentation.
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Export and print
Export the travel order overview to Excel or print it. The travel order detail is print-ready in a format that matches standard printed forms.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/71/travel-orders-v2
Travel orders without the paperwork
Digitize your entire business travel process. From the initial request through approval to expense reimbursement — everything in one place, clearly organized, and fully compliant.
Electronic Travel Order Tracking and Approval – your reliable tool for managing business travel in one cloud solution. It allows you to quickly enter, approve, and expense travel orders, eliminating paperwork and reducing administrative time by up to 40 %.
Key features and benefits:
- Request Entry – a form that mimics a printed document, which can be filled out online on mobile devices or desktops.
- Electronic Approval – direct communication with managers, automated notifications, and real‑time status tracking.
- Expense Reconciliation – integration with accounting and HR, automatic calculations of income tax or VAT, multi‑currency support for international trips.
- Travel Management Overview – a central database of domestic and international services, export to Excel or PDF, and archiving in compliance with GDPR.
- Error Reduction – budget checks, automated compliance verification, minimizing the risk of audit penalties.
Implement this module and gain transparency, time savings, and reduced travel expenses. Add eIntranet.net to your ERP package today!