Reservation of vehicles
Electronic system for booking company vehicles. The vehicle reservation module allows you to create a vehicle reservation request and send it to a designated supervisor for approval. Relevant users are informed of the creation of a new booking request and its outcome via e-mail.
Employees submit requests to borrow a company vehicle, which go through a structured approval process. Managers approve or decline requests directly from the application or via email — no phone calls or paper forms required.
An interactive monthly and annual calendar shows the availability of every vehicle at a glance. Each vehicle has its own color coding, so you can instantly see who has which car and when.
The system instantly verifies whether the selected vehicle is available for the requested dates. If the car is already booked, the requester is notified before submitting — eliminating conflicts and misunderstandings.
Regular journeys can be set up as recurring reservations — daily, weekly, monthly, or yearly. Managers can bulk approve or decline multiple requests at once, saving significant time when managing a larger fleet.
What can you use the vehicle reservations module for
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Book a vehicle for the whole day or a specific time
Choose between full-day booking or hourly time slots — one vehicle can be used by multiple employees throughout the day in different time blocks.
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Business vs. private trip distinction
Every reservation is tagged with the trip type — business or private. The calendar uses color coding to clearly differentiate between the two for easy navigation.
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Book on behalf of another employee
Authorized staff can submit vehicle booking requests on behalf of colleagues — ideal for assistants and team leaders who plan trips for an entire department.
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Granular access rights per vehicle
Each user has precisely defined permissions: they can book only specific vehicles, approve only certain cars, or manage the entire fleet. Access is configured easily in a clear overview table.
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Email notifications on request status
Requesters automatically receive an email when their booking is approved or declined. Approvers get a notification with direct approve/decline buttons right in the email.
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Export and print reservation overview
The list of vehicle booking requests can be exported to Excel or printed directly from the application. Filtering by vehicle, requester, or date gives you exactly the output you need.
Integration with other modules
The vehicle reservations module works closely with the company fleet registry — vehicle data is pulled in automatically.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/48/vehicle-reservations
Keep your company vehicle bookings under control
Say goodbye to Excel spreadsheets and phone calls about who has which car. The vehicle reservations module in eIntranet brings a clear system of requests, approvals, and calendar overviews — all in one place, accessible from anywhere.
Electronic reservation of company vehicles is a key tool for fleet management and operational optimization. It allows quick vehicle requests, automatic approval, and instant user notification via email.
- Simple request: Fill out the form with data, date, and purpose – all in a few taps.
- Automatic approval: The request is immediately routed to the approval workflow according to predefined rules (e.g., permission level, vehicle availability).
- Email notification: Users and responsible parties receive an email with confirmation or rejection – no manual inbox check.
- Integration with vehicle records: Reserved vehicles are automatically blocked, eliminating conflicts and increasing scheduling accuracy.
- Usage analysis: The system generates reports on reservation frequency and transportation costs, facilitating strategic decision‑making.
Take control of your company fleet into a digital environment – speed up processes, reduce the risk of errors, and save time. Try the vehicle reservation module today and get an instant overview of your company's availability.