Vehicle Reservations
Keep your company vehicles under control
Help
Create a company car reservation request for a specific date and time and send it to your supervisor for approval. You pick from cars kept in the Vehicle Records module, so you only book what is genuinely available.
The supervisor receives an e-mail with approve and reject buttons right inside the message. The requester learns the outcome at once, so nobody waits around needlessly.
A monthly and yearly overview shows how busy each car is. Start a new booking with a single click into a free calendar slot, and colour-coded vehicles keep things clear even in a busy fleet.
The system checks by itself whether the vehicle is free for the requested period. If a reservation overlaps another, you see a red warning straight away.
What you can use the company car booking module for
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Recurring reservations
Plan regular trips daily, weekly, monthly or yearly. The whole series is created in one step and availability is verified for every date at once.
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Bulk approval of requests
Tick several requests and approve, reject or delete them with a single click. A fleet manager handling a full queue saves plenty of time.
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Booking on behalf of a colleague
An assistant or dispatcher can rent a car for another employee. Who you may book for is defined in the module permissions.
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Note on approval and rejection
The approver can attach a comment that reaches the requester together with the decision. No one has to chase the reason for a refusal.
Integration with other modules
Vehicle reservation builds directly on your fleet data.
Electronic reservation of company vehicles is a key tool for fleet management and operational optimization. It allows quick vehicle requests, automatic approval, and instant user notification via email.
- Simple request: Fill out the form with data, date, and purpose – all in a few taps.
- Automatic approval: The request is immediately routed to the approval workflow according to predefined rules (e.g., permission level, vehicle availability).
- Email notification: Users and responsible parties receive an email with confirmation or rejection – no manual inbox check.
- Integration with vehicle records: Reserved vehicles are automatically blocked, eliminating conflicts and increasing scheduling accuracy.
- Usage analysis: The system generates reports on reservation frequency and transportation costs, facilitating strategic decision‑making.
Take control of your company fleet into a digital environment – speed up processes, reduce the risk of errors, and save time. Try the vehicle reservation module today and get an instant overview of your company's availability.
Frequently asked questions
Yes, it is possible to book vehicles for a specific time. This option needs to be enabled in the module settings. Subsequently, a calendar will appear in the Monthly Overview section directly in the module, in which you can click on a specific time and make a reservation. The user who has the right to approve reservations can then also approve/reject the reservation directly in this calendar.
Registration is non-binding and includes a free 14-day trial of the application.