Electronic processing of received invoices
The invoices received module is used to keep a clear record of invoices and to facilitate the process of their approval and complete processing. Invoices are received directly from the sender of the invoice by sending it to the e-mail address designated for receiving invoices, or the invoice can be scanned into the module. The sender of the invoice is automatically informed of the receipt of the invoice in the system.
The system automatically receives invoices from a redirected email inbox in PDF and ISDOC formats. No need to manually upload any files — simply forward the invoice to a dedicated address and the system processes it. Supports invoice reception for multiple companies simultaneously through email inbox forwarding.
Artificial intelligence automatically recognizes and extracts key data from PDF invoices — amount, variable symbol, due date, company ID and VAT number of the supplier. Manual data re-entry is eliminated and the risk of errors when entering received invoices into the system is significantly reduced.
Set up a multi-level approval process with any number of rounds. Approval can proceed sequentially or in parallel with multiple approvers in a single round. Predefined rules automatically assign approvers based on the supplier or invoice amount.
Easily export approved invoices as payment orders in ABO (.kpc) and BEST (.ikm) formats for all major banks. Excel export with attachments and ISDOC format for seamless data transfer to accounting software ensure smooth integration with your existing infrastructure.
Clear cost statistics by supplier and approver with year-over-year comparison allow you to identify trends and optimize company expenses. Track how much you spend with individual suppliers and compare costs over time for more efficient budget management.
What you can use the Invoices Received module for
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Automatic Data Extraction from Submitted Invoices
AI technology recognizes the invoice structure and automatically fills in all required data. Save time and eliminate errors from manual transcription of paper or PDF invoices.
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Invoice Approval by Amount or Supplier
Define approval rules based on the invoiced amount or supplier identity. The system automatically assigns the correct approvers and ensures compliance with internal processes.
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Built-in PDF Viewer
View the original PDF document directly within the invoice detail without downloading. Compare the data on the invoice with the values entered in the system on a single screen.
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Invoice Reception for Multiple Companies
Thanks to redirected email inboxes, receive invoices for multiple companies in one place. The system automatically identifies the target company and files the invoice in the correct records.
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Integration with Orders and CRM
Assign received invoices to specific orders and suppliers from CRM. Get an overview of costs for individual projects and a complete document history for each supplier.
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Export to Accounting Software
Export invoices in ISDOC format, to Excel, or generate ABO and BEST payment orders. Seamless integration with accounting systems eliminates duplicate data entry.
Integration with other modules
The Invoices Received module works with other eIntranet components for a complete overview of company costs and supplier relationships.
Streamline your received invoice processing
From automatic email invoice reception through AI data extraction to multi-round approval and payment order export to the bank — handle everything in one system. Eliminate manual transcription, speed up approval processes, and keep track of company costs in real time.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/19/invoices-received
Electronic record-keeping and approval of received invoices is a key module in eIntranet.net that automates the entire process of processing and verifying supplier documents. In other words: you will save time on manual entry, reduce error risk, and ensure an audit trail in real time.
- Fast invoice receipt – simply send a PDF or ISDOC to a dedicated e‑mail; the system immediately loads the data and checks supplier details.
- Multi-level approval – assign authorized persons by department, amount level, or vendor. Each step is recorded in the change history.
- Automatic communication – the system sends confirmation of acceptance or rejection directly to senders, eliminating ambiguities and delays.
- Integration with project and payment modules – automatically fills in the project name and generates bulk payments export in ABO format for settlement.
- Multiple companies in one system – with redirect settings you can manage invoices for several organizations without separate systems.
Try it today to see how easy it is to turn manual work into an automated flow—cut approval time by 60 % and minimize data entry errors. Register now and start saving time!