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The Letter Mail module is designed to record incoming and outgoing letter mail; it is linked to the Approval module, which allows the submitted record to be submitted for approval by the responsible staff in electronic form.
Log incoming and outgoing mail, envelopes and documents in a single register. Tag every item with its type (ordinary, registered, insured, parcel) and mark whether it is domestic or international post.
Assign an owner and co-workers to each delivered item and follow its status: New, In progress, Resolved. Nothing slips off the desk or out of the mail tray.
Print address labels straight from saved recipients (70 × 42.3 mm format) and generate a dispatch sheet for the postal operator. Header details are stored and pre-filled the next time round.
Upload scanned documents to a mail item and pull them back whenever you need them, in bulk too. A paper summons keeps its electronic copy, findable in seconds.
What you can use the paper mail module for
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Mail types that fit your office
Define registered letters, parcels, express items and more in the settings, and distinguish domestic from international mail.
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Fast filters and full-text search
Locate a record by sender, addressee, reference number, date or text in the content. Records can also be browsed year by year.
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Owners and notes with an audit trail
Add a main owner plus further staff to each item. Notes carry a timestamp and the author's name, building a clear record of who said what.
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Addresses straight from CRM
Pick the sender or addressee from your companies, branches and contacts. The street, town and postcode fill in for you.
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Excel export and printable overviews
Export filtered data to Excel or print it as an overview. The export honours your active filters, so you get exactly what you asked for.
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Permissions and deleted records
Control access by level, from view-only to managing reference numbers. A deleted record is never lost and can be retrieved.
Connections with other modules
Paper mail does not stand alone; it ties into other parts of eIntranet and spares you double entry.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/10/paper-mail
How paper mail makes the mailroom's day easier
Electronic records replace handwritten logbooks and scattered notes. Incoming and outgoing items, data messages passed into paper mail and scanned envelopes all sit together, and you always know who is handling a piece and where it stands.
Electronic record of incoming and outgoing paper mail is a key tool for managing corporate correspondence in eIntranet.net. It allows you to quickly record, track, and archive every letter – from ordinary to valuable shipments – without the need for paperwork.
Main features and benefits:
- Complete recording of incoming and outgoing mail – fast search by date, type or sender.
- Expanded control of shipment type (ordinary, registered, valuable, package…) and choice of domestic or international rate.
- Integrated approval – the record is automatically forwarded to responsible staff for electronic signature or archiving.
- Option to directly transfer data messages to an external mail service, eliminating manual entry and reducing error risk.
- Reduction in time required for correspondence processing by up to 30 % thanks to automated workflow.
Use this module to optimize internal communication, increase transparency, and comply with legal requirements for mail archiving. Add electronic mail recording to your ERP platform today and simplify everyday operations.