Electronic records of documentary mail
The Letter Mail module is designed to record incoming and outgoing letter mail; it is linked to the Approval module, which allows the submitted record to be submitted for approval by the responsible staff in electronic form.
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What you can use the Postal Mail module for
- Letter mail is sorted into Inbox or Outbox folders.
- The application automatically assigns a registration number to the inserted documents (in the number/year format) and monitors the continuity of the number series.
- When entering incoming/outgoing mail, the sender/addressee can be retrieved from the CRM module.
- It is also possible to identify a possible solver of the incoming document - the named solver is automatically informed about the insertion of the new document via e-mail.
- The system allows you to upload a scan of the incoming/outgoing document if necessary for archiving purposes.
- Within the module, it is possible to distinguish between domestic and international mail.
- It is possible to generate envelope labels (and print them) in the sent letter mail or a submission sheet for the Czech Post for sending registered letters.
- The records for entry on the CR sheet can first be filtered according to the necessary criteria and then the CR submission sheet can be generated.
Electronic Paper mail, or ePapers, is one of the most versatile and powerful features of software eIntranet.net. This advanced business communication solution offers organizations numerous benefits that can streamline operations and maximize productivity within the workplace.
One of the major advantages of electronic paper mail is improved security. All documents sent using ePapers are encrypted and can only be accessed with the right authorization. In addition, the system is designed to detect any attempts to intercept or manipulate the data, allowing you to protect your confidential information from malicious actors.
Another major benefit of electronic paper mail is increased efficiency. The system eliminates many manual processes, such as printing, mailing, and scanning, which can take up a significant amount of time. It also automates many tasks that would otherwise require manual completion, such as sending messages and tracking document statuses. By reducing the amount of manual labor needed for tasks, ePapers can help businesses reduce costs and improve overall efficiency.
In addition, electronic paper mail simplifies collaboration between team members. With this feature, users can share documents, provide feedback, and work together on projects in real time. This can dramatically speed up the development process and ensure that deadlines are always met.
Finally, ePapers provides an easy-to-use platform for managing documents and information. The system is designed to be user-friendly and intuitive, making it simple for users to find the data they need without any hassle. It also offers comprehensive reporting and analytics capabilities, allowing users to measure their performance and identify areas for improvement.
Overall, the advantages of electronic paper mail make it a great tool for businesses of all sizes. With its advanced security, increased efficiency, simplified collaboration, and easy-to-use platform, ePapers can help organizations maximize productivity and ensure success.