Slovak
Hungarian
Polish
German
SpanishElectronic records of documentary mail
The Letter Mail module is designed to record incoming and outgoing letter mail; it is linked to the Approval module, which allows the submitted record to be submitted for approval by the responsible staff in electronic form.
Every incoming piece of mail receives a registration number, is assigned to a specific employee for processing, and its status is tracked from receipt to resolution. You will never overlook an important invoice, contract, or official summons.
Record outgoing shipments and instantly print address labels in 70 × 42.3 mm format directly from saved recipients. Save time when sending bulk correspondence and reduce the risk of addressing errors.
Generate a Czech Post submission form with one click. The system automatically fills in addresses from outgoing shipments of the last 14 days, adds your company details, and saves them for next time. Up to 10 shipments per form.
Attach scanned documents, invoices, or contracts to each mail record. Attachments are securely stored in the system and easily retrievable at any time in the future. Download them individually or all at once.
What you can use the Paper Mail module for
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Mail types: ordinary, registered, valuable, parcel
Set up custom mail types to match your needs and filter mail by type. Quickly find out how many registered letters were sent in a given period.
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Domestic and international shipments
Distinguish between domestic and foreign correspondence. This classification is essential for correctly completing postal submission forms and generating outgoing mail statistics.
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Status tracking: New, In progress, Resolved
Stay on top of which incoming mail is awaiting processing and which has already been resolved. The assigned handler updates the status directly, giving management an up-to-date picture at all times.
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Integration with data messages (ISDS)
Data messages from the ISDS module can be automatically transferred to the paper mail registry. The system creates a registration number and assigns a default handler — no manual work required.
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Excel export and print overview
Export incoming and outgoing mail records to Excel for reporting or archiving purposes. The export respects applied filters, so you get exactly the data you need.
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Branches and offices: tracking the point of receipt
Assign each shipment to a specific branch or office. Filtering by branch lets you see how much mail each workplace handles and manage the flow of correspondence efficiently.
Integration with other modules
The Paper Mail module works together with other parts of eIntranet, extending its capabilities with contact management and document approval.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/10/paper-mail
Keep your company mail fully under control
Electronic paper mail management in eIntranet replaces paper-based incoming and outgoing mail registers. Every document has its own registration number, an assigned handler, and a clear status — nothing gets lost and everything is instantly traceable.
Electronic record of incoming and outgoing paper mail is a key tool for managing corporate correspondence in eIntranet.net. It allows you to quickly record, track, and archive every letter – from ordinary to valuable shipments – without the need for paperwork.
Main features and benefits:
- Complete recording of incoming and outgoing mail – fast search by date, type or sender.
- Expanded control of shipment type (ordinary, registered, valuable, package…) and choice of domestic or international rate.
- Integrated approval – the record is automatically forwarded to responsible staff for electronic signature or archiving.
- Option to directly transfer data messages to an external mail service, eliminating manual entry and reducing error risk.
- Reduction in time required for correspondence processing by up to 30 % thanks to automated workflow.
Use this module to optimize internal communication, increase transparency, and comply with legal requirements for mail archiving. Add electronic mail recording to your ERP platform today and simplify everyday operations.