Vehicle Records
Keep your whole fleet under control
Help
Manage your company vehicles, their roadworthiness tests and fuel consumption without paper folders and scattered spreadsheets. For every car you keep the plate number, VIN, type, owner and assigned drivers, all available within seconds.
The system warns you on its own about an expiring liability or collision insurance policy, technical inspection or motorway vignette. The notice appears on the home screen and reaches the fleet manager and drivers by e-mail.
Log completed repairs and schedule regular maintenance by mileage, engine hours or months. Current mileage can be read from the logbook and GPS, so you never miss a service deadline.
For each accident you store the date, claim number, description and photos. Unresolved damage stays visible on the home page until you close it out.
Record fuel, repairs and insurance together with the receipts. A summary view shows total spending on each vehicle split into individual years, and you can export everything to Excel.
What you can use the vehicle records for
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Motorway vignettes and tolls
For the Czech market you bulk-import vignettes from an EDAZ XLSX statement and the system matches them to cars by plate. Printable labels are ready in a moment.
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Driver history
Track who used a vehicle, in which period and at what odometer reading. It pays off when checking consumption or handling traffic offences.
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Handover protocols
When handing a car to an employee, generate a protocol in Word or Excel with the mileage and an equipment list.
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Inspections for trucks and machines
Keep an eye on lifting-gear and tachograph inspections. Service limits can be entered in engine hours just as in kilometres.
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Custom optional fields
Add up to 11 of your own columns to fit how your company works – text, number, date or a list selection.
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Filtering and Excel export
Filter vehicles by insurer, driver or fleet manager and export the whole table with a single click.
Connection with other modules
Vehicle records do not stand alone in eIntranet – they share car data with a closely linked module.
Software for electronic vehicle registration – efficient fleet management
This module allows companies to monitor and control the operation of corporate vehicles in real time, increasing productivity and reducing maintenance costs.
- Comprehensive vehicle records: You record basic information – VIN, license plate, technical parameters, and owner.
- Accident and service history: You store detailed data on incidents and repair work, facilitating audit checks and risk analysis.
- Automatic reminders for key dates: The system will remind you in advance of the expiration of STK, insurance, regular maintenance or toll stickers – so you never miss a critical interval.
- Centralized management and clear reports: Access data on all vehicles from one place with the option to export to Excel or PDF for internal reporting.
- Integration with ERP and accounting: All operating costs, repairs and insurance are automatically synchronized with the financial module of eIntranet.net.
Improve control over your fleet, reduce the risk of fines, and increase driver satisfaction – try the module today!
Frequently asked questions
Yes, relevant persons (drivers and vehicle managers) are informed via e-mail 14 days before the expiry of a specific deadline.
Yes, it is also possible to enter subsequent insurance (not only currently valid) within the application - the application then automatically transfers the subsequent insurance to the current insurance on the expiration date of the current insurance and does not notify you of the end of the current insurance validity. insurance.
A maximum of 20 files can be uploaded at a time, with a capacity not exceeding 60 MB. The total size of all stored files within the eIntranet depends on your prepaid plan.
Registration is non-binding and includes a free 14-day trial of the application.