Fleet management software
Electronic recording of important data related to the operation of company vehicles.
Keep track of your entire fleet in one place. Record the license plate, VIN, type, year of manufacture, owner, and assigned drivers for each vehicle. The vehicle card clearly displays all details and history, so you can access the information you need within seconds.
Track liability insurance, comprehensive coverage, and MOT validity for every vehicle. The system automatically monitors approaching expiry dates and notifies you in advance so you never miss an important deadline. Avoid fines and operational issues with automatic reminders.
Log all service activities and set up maintenance schedules based on mileage or months of operation. The system reminds you of upcoming service inspections and helps keep vehicles in optimal technical condition. The complete service history is always available at a glance.
Monitor all operating expenses — refueling, tolls, parking, and vehicle washing. The module automatically calculates average fuel consumption and displays statistics that help you optimize the running costs of your entire fleet.
What you can use Vehicle Records for
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Damage and Accident Records
Record damage events and accidents for each vehicle, including photos and attachments. A clear damage history helps when handling insurance claims and planning repairs.
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Expiry Alerts
The system automatically tracks the validity of insurance, MOT certificates, service inspections, and highway stickers. You receive notifications well in advance to ensure everything is handled on time.
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Driver Assignment
Assign one or more authorized drivers to each vehicle. You can clearly see who has access to which vehicle and easily manage company car assignments.
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Fuel Consumption Statistics
Log refueling and track average consumption by period and individual drivers. Statistics reveal unusual consumption patterns and help detect potential vehicle issues.
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GPS Vehicle Tracking
Connect vehicle records with GPS tracking to monitor real-time positions and route history. GPS system integration provides a comprehensive view of your fleet operations.
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Complete Operating Cost Overview
View total costs for fuel, service, insurance, tolls, parking, and other expenses in one place. Compare costs across vehicles and identify opportunities for savings.
Link vehicle records with the reservation module. Employees can easily book an available vehicle for a specific date directly from the intranet. The system automatically checks availability and prevents booking conflicts.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/31/vehicle-records
Your fleet under control
Vehicle Records in eIntranet replaces spreadsheets and paper records with a comprehensive online system. From insurance and MOT management through maintenance planning to fuel consumption and operating cost tracking — everything is clearly organized in one place, with automatic alerts and a complete history for every vehicle.
Software for electronic vehicle registration – efficient fleet management
This module allows companies to monitor and control the operation of corporate vehicles in real time, increasing productivity and reducing maintenance costs.
- Comprehensive vehicle records: You record basic information – VIN, license plate, technical parameters, and owner.
- Accident and service history: You store detailed data on incidents and repair work, facilitating audit checks and risk analysis.
- Automatic reminders for key dates: The system will remind you in advance of the expiration of STK, insurance, regular maintenance or toll stickers – so you never miss a critical interval.
- Centralized management and clear reports: Access data on all vehicles from one place with the option to export to Excel or PDF for internal reporting.
- Integration with ERP and accounting: All operating costs, repairs and insurance are automatically synchronized with the financial module of eIntranet.net.
Improve control over your fleet, reduce the risk of fines, and increase driver satisfaction – try the module today!