Files
No more hunting through ten versions of the same document
Help
A file manager with folders and subfolders that behaves much like FTP or a cloud drive, but without another login – it lives in the environment people already work in.
Drag files into the marked area with the mouse, or pull them straight from a web address. ZIP archives can be unpacked into the current folder.
PDF, Word and Excel open in the browser showing the first page. Images appear directly in the tile view.
A deleted file stays in the bin for a hundred days and cannot be emptied sooner. Anything removed by mistake is always recoverable.
What you can use the files module for
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Four permission levels
No access, read, read and write, or full access including deletion and the bin. Granted to each employee separately.
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Three display modes
A list with Name, Type, Size and Date columns, a compact two-column listing, or tiles with image thumbnails.
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Filter by type and by name
A text box finds a file from part of its name; a filter narrows the listing to images, videos, music or archives.
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Bulk actions on a selection
Select all marks the whole folder and the files can then be deleted or downloaded in one go.
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A direct link to a file
On any file you can display its URL, which lets you point at the document from elsewhere.
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Shared storage for attachments from other modules
Attachments from the boards are stored here, in the Dashboard section, so an administrator has them in one place.
Sharing corporate documentation and files – your internal cloud for securely storing all types of files.
This module allows fast uploading, organizing, and sharing documents, audio and video recordings, or images in an intuitive FTP-like system. It simplifies daily communication between departments and ensures that every employee has instant access to the necessary materials without unnecessary searching.
- Intuitive folder hierarchy – structure by projects or teams that facilitates quick search.
- User rights and roles – set who can upload, edit, or only view files, thereby minimizing the risk of unauthorized access.
- Document versioning – automatic saving of previous versions so you never lose track of change history.
- Secure link sharing – generate one‑time or permanent links with a set time limit and password.
- Integration API – connect files directly to CRM, accounting, or HR modules for automated data transfers.
Try the “Sharing corporate documentation and files” module and gain faster internal collaboration, reduced errors from manual copying, and increased data security. Join eIntranet.net today and simplify your work!
Frequently asked questions
A maximum of 20 files can be uploaded at a time, with a capacity not exceeding 60 MB. Files can be uploaded repeatedly. The total size of all stored files within the eIntranet depends on your prepaid plan.
A maximum of 60 MB per file. Anything larger has to be compressed or split into smaller parts before uploading.
The extension is restricted too: files with a disallowed extension, such as executable .exe files, are refused by the file manager for security reasons. If you need to upload a file with an unusual extension, ask an administrator.
Space is counted per user and depends on the tier: 0.5 GB per user on basic, 2 GB on normal and 4 GB on extra. Ten users on the normal tier therefore have 20 GB between them.
It is the only module where the tier mainly decides capacity rather than support. A company putting job photographs into storage should do the arithmetic in advance.
Deleted files stay in the bin for 100 days. Click the Deleted button in the module header, find the file, download it and upload it back into the right folder.
Direct restoration to the original location is not available – recovery always goes through download and re-upload. The bin also cannot be emptied sooner than a hundred days, not even by an administrator.
Your permission is only at the Read level, which allows browsing folders and downloading files. Uploading requires the Read, write level or higher.
Rights are set under Settings → Files for each employee separately; the columns run from the lowest permission to the highest, left to right.
Preview generation for DOC, DOCX, XLS and XLSX depends on LibreOffice installed on the server. If it is unavailable, the system shows a warning instead of the preview.
The fix is simple: download the file and open it locally. For PDFs and images the preview works independently of that component.
Yes. In the upload dialog switch to the From url address tab, paste the link to the file and confirm. The system pulls it straight onto the server without you having to hold a copy.
It is handy with large supplier catalogues. ZIP archives can also be unpacked into the current folder after upload with the Unpack here option.
You have no permission on the module. It only shows in the menu for a user at the Read level or above; with No access set, they do not see it at all.
Ask an administrator to grant access under Settings → Files. There are four levels: no access, read, read and write, and full access including deletion and the bin.
No. The Files module is storage – it has no version control, no file locking against simultaneous editing and no approval process. Uploading a file under the same name replaces the previous version.
If you need versioning and simultaneous editing, tools such as Google Workspace or Microsoft 365 suit that better. For sharing documents with people who have no licence in those services, this module suits better.
Registration is non-binding and includes a free 14-day trial of the application.