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The Shift Planning module allows you to plan the occupation of individual work shifts with both human and other necessary (e.g. technical - cars, computers, projectors, etc.) resources in a simple and clear way.
Plan shift coverage using both employees and your own technical resources – vehicles, computers, classrooms, projectors and other equipment. Managers see in real time which resources are available on a given day and assign them to a specific shift with a single click.
Every employee enters their own time preferences for the upcoming month. When planning shifts, managers instantly see who is available and select staff from genuinely free people – no unnecessary phone calls or manual spreadsheets.
As soon as a manager assigns an employee to a shift, the system automatically sends a notification by email or SMS. Each employee has their own My Shifts section with a clear overview of all their planned and completed shifts.
Assign each user exactly the rights they need – from simply entering their own time availability to full creation, deletion and management of all shifts. The system supports five access levels so everyone sees and can do only what is appropriate for their role.
What you can use shift planning for
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Multiple shifts in a single day
If shifts do not overlap, a single resource can be assigned to multiple shifts on the same day. The system checks this automatically and prevents duplicate scheduling.
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Management of own technical resources
Designated resource managers (e.g. fleet manager or IT) enter the monthly availability of their assets. When planning, managers immediately see which vehicles, classrooms or equipment are free.
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Draft shifts before publishing
Create shifts first in a "draft" state and publish them only after final approval. Employees see only confirmed shifts, eliminating unnecessary back-and-forth communication.
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Excel export and quick search
Export the complete shift schedule to Excel for further processing or archiving. Use the quick filter to find shift coverage by date, event name or department in seconds.
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Overview of past and upcoming shifts
Easily switch between historical and future shifts. Filter by any date range and track how well each shift is staffed – see how many people and resources are needed versus how many have already been assigned.
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Department-level planning
Each shift can be assigned to a specific department or cost centre. This makes it easy to track workload and coverage across individual operations or teams.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/25/shift-planning
Keep your shift schedule always under control
Shift planning in eIntranet replaces spreadsheets and email coordination with one clear system. Employees enter their availability, managers fill shifts from available resources, and the system automatically notifies everyone involved. The result is a transparent, up-to-date and shared shift schedule for the entire company.
Electronic Online Shift Planning System – a fast and accurate tool that lets you optimize staffing for all shifts while saving time and money.
Planning human and technical resources (vehicles, computers, projectors) is now easier than ever. With our module:
- Define your own technical resources and assign them to specific shifts without manual intervention.
- Sign up for multiple shifts in a single day is possible thanks to an intuitive interface that eliminates duplicates and calendar overload.
- Take user working hours into account – the system automatically selects available staff based on set time options.
- Create reports and statistics that show you resource utilization, identify bottlenecks, and support capacity reconfiguration decisions.
- Integration with the eIntranet.net ERP system ensures synchronization of all data – no manual entry and minimal errors.
This tool can reduce shift planning time by 40 % while increasing employee satisfaction through clearly defined time options. Try online shift planning today and streamline your business operations.