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The logbook module is designed to record the logbook in electronic form, it allows you to record the necessary data related to company vehicle journeys. Electronic logbook management is quite comparable to the classic, printed logbook management (similar procedures), but it is more convenient and economical than the printed logbook management.
Track journeys for passenger cars, trucks (TIR) and work machines with engine hours — all in one clear system. Record the date, time, route (from–via–to), purpose, driver and breakdown of kilometers into business and private use. The electronic logbook meets all legal requirements for vehicle journey records.
The system remembers every journey and makes your work significantly easier. The starting location of a new journey is automatically filled in as the destination of the previous one, mileage carries over seamlessly, and if you enter the same from–to combination, the kilometers are filled from history. Drop-down lists let you quickly select previously used addresses and journey purposes — logging a new journey takes just a few seconds.
For vehicles with regular routes, activate automatic monthly fill — set favorite addresses, journey frequency (daily, weekly or random) and mileage estimates based on fuel consumption. The system generates a whole month of journeys for you. Just review and fine-tune the records — no more tedious manual entry.
Record refueling directly with the journey — the system automatically calculates average fuel consumption after each full tank. Continuous consumption monitoring detects technical issues or excessive operating costs before they become expensive. Accurate consumption data is the foundation for correct billing rate settings.
Assign each journey to a job order and set billing prices per km, per hour or as a flat rate. The job order overview displays total kilometers, machine hours and billed amounts — perfect as a basis for customer invoicing. After issuing an invoice, simply record the invoice number directly against the relevant journeys.
What you can use the logbook module for
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Legally compliant journey records without paper
The electronic logbook replaces printed paper records. It meets tax authority requirements for business travel and mileage records, with no risk of losing or damaging documents.
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CRM address import and month-to-month copying
Import customer or branch addresses directly from the CRM module — no need to retype anything manually. Repeat routes can be easily copied from the previous month, saving time when preparing a new logbook.
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Granular access rights for drivers and managers
A driver sees and edits only their own journeys on vehicles they are assigned to. A manager has access to all logbooks, can edit older records and set time limits for editing. An email reminder automatically notifies drivers who forgot to log their journeys.
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Excel export and professional printing
Export the entire logbook to Excel with a single click — ideal for archiving, passing to an accountant or processing in an external system. The print function generates clear reports optimized for printing, with mileage and cost totals in the footer.
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Duplicate detection and data integrity
The system automatically prevents two journeys from being logged for the same vehicle at the same time. Mileage carries over automatically — no errors in records or mix-ups can occur.
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Integration with travel orders and vehicle registry
Add a logbook journey to a travel order with a single click — route, mileage and times transfer automatically. Integration with the vehicle registry allows service intervals to be monitored and alerts you when a service is due.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/9/logbooks
Keep your journeys under control — paperless and error-free
The electronic logbook in eIntranet is fast, accurate and meets all legal requirements. Save time with smart auto-fill, automatic monthly journey generation and instant exports. Your journeys, refueling and billing — all in one place, accessible anytime and anywhere.
The electronic logbook is a key tool for efficient tracking and management of company vehicles. Move the traditional paper log into the cloud, where data remains securely stored, easily accessible, and always up-to-date.
Main benefits:
- Recording trips for both personal and commercial vehicles or equipment – all in one system without paper forms.
- Setting invoicing rates based on vehicle type, trip type, or rate tables, eliminating errors from manual calculations and saving up to 30 % of accounting time.
- Trip overview by assignment – quick generation of reports for cost control per project or customer, ideal for audits and internal analysis.
- Automatic backup and audit trail – data is protected against loss and can be easily verified for compliance with legal requirements.
- Integrated alerts for exceeding mileage limits or planned expenses, helping prevent unplanned costs.
Save time, reduce errors, and gain full control over operating costs. Call us today to find out how an electronic logbook can move your business forward.