Applying for leave electronically
The leave module both facilitates and streamlines the process of approving employee leave (everything is done electronically) and clearly records leave usage (monthly and annual reports, remaining leave). Leave can be recorded and requests can be submitted in hours or days.
Employees submit a leave request right in the system and supervisors approve or reject it. You can even request time off on behalf of a colleague and pick from leave types: vacation, doctor, unpaid leave, paid leave or sick day.
Each request lands with the person in charge, who makes the call. Need tighter control? Switch on two-round approval with a final approver and no time off slips past management.
Once leave is approved, it writes itself into the employee's attendance. No double data entry, no risk that an approved day off gets forgotten in the timesheet.
The calendar shows who is off and when, and the yearly summary makes company-wide usage clear. For every employee you see the remaining leave with no manual counting.
What you can use the leave module for
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Tracking in days or in hours
Record leave the way that suits you. On the first and last day choose a full day or half day, or enter the exact number of hours and a part of the shift.
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Requests on behalf of others
An HR officer or team lead can enter time off for a colleague who cannot reach the system right now. It also handles company-wide shutdowns.
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Conflict detection within the team
Before approving, you see who else is off during that period. That makes it easy to avoid leaving a department empty.
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Five leave types as needed
Vacation, sick day, doctor, unpaid and paid leave. Each type has its own record, so the overviews never blur together.
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Export to Excel and CSV
Download monthly overviews with a single button and hand them over to payroll or process them further in spreadsheets.
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E-mail notifications on status
Both the applicant and the approver get a message on every change. Nobody has to chase whether a request has been handled.
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Rights that match each role
From simply requesting your own time off to managing leave across the whole company. Approval rights can be assigned to supervisors straight from the employee hierarchy.
Connection with other modules
The leave module does not work in isolation; it complements working-time records in eIntranet.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/6/vacations
Keep leave usage under control
Electronic requests and approvals replace paper leave slips and the e-mails around them. Management sees balances and clashes in one place, and employees always know where they stand.
Electronic leave requests and approvals is a key tool for efficient personnel resource management. It allows employees and managers to submit, track, and approve vacation simply without paperwork.
Main features and benefits:
- Submit a leave request – including the option to submit leave on behalf of other employees, eliminating manual email forwarding.
- Online approval by supervisor – automatic notifications and a fast approval process accelerate accountability and reduce administrative time by up to 30 %.
- Automatic entry into the attendance system – once approved, leave is automatically updated in the system, eliminating human‑factor errors.
- Thorough records and overviews – monthly and annual reports ensure transparency and support workforce capacity planning.
- Flexible types of leave – vacation, medical leave, unpaid/paid leave or sick days are easily configurable according to company policies.
By implementing this module, you will reduce leave request processing time by 50 % and minimize the risk of errors in leave tracking. Try eIntranet.net today and save time and money on administration!
Frequently asked questions
Yes, it is also possible to request a half-day off as part of the vacation module. Automatically, the system works with half-day vacations if the applicant has a full-time job. In the case of a different amount of time and the submission of requests for leave in days, the applicant must request a full day of leave, then the required length of leave can be adjusted by the approver when approving the application.
If the submission of leave requests in hours is set, then the amount of the allowance is not decisive.
If a new leave request is inserted, the respective approver is notified via e-mail.
Yes, in the module settings, the application administrator can specify that information about the approved leave of a given worker is sent via e-mail to other users of the application.
it is necessary to set the current number of vacation days for individual employees for the new calendar year in Settings, Vacation tab.
If the employee's leave from the previous year is also carried over, this leave must be added manually – it is not done automatically.
Yes, if the employee's leave is approved, this information is automatically recorded in the employee's attendance.
settings of the leave module, it is possible to set up leave requests to be submitted in hours, not days.
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