Applying for leave electronically
The leave module both facilitates and streamlines the process of approving employee leave (everything is done electronically) and clearly records leave usage (monthly and annual reports, remaining leave). Leave can be recorded and requests can be submitted in hours or days.
Bring order to your leave approval process. Employees submit requests for vacation, sick days, medical appointments, or unpaid leave directly in the system. Each request is automatically routed to the supervisor for approval, giving you a complete overview of all requests in one place.
Configure the approval process to match your company's needs. The direct supervisor can approve requests independently, or the system can forward them to a final approver. Two-round approval ensures that no leave goes unnoticed by management.
View approved vacations and other absences in a monthly or yearly calendar. See at a glance who will be in the office and who will not. Planning shift coverage or team meetings is never a problem again.
Every employee and supervisor can see the current leave balance at any time. The system automatically accounts for approved and used days or hours, ensuring no one exceeds their entitlement. Leave allowances are set individually for each employee.
What you can use the vacations module for
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All Leave Types in One Place
Vacation, sick days, medical escort, unpaid leave, paid leave, or half-day absences — track every type of absence in a single module. Each type is colour-coded for easy calendar navigation.
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Automatic Attendance Integration
Once leave is approved, the system automatically records it in the attendance module. No manual re-entry needed — the employee's attendance is always up to date and matches the approved requests.
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Track by Days or Hours
Choose whether to track leave in days or hours. Hourly tracking is ideal for employees with irregular working schedules or part-time contracts.
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Half-Day Leave Support
Employees can request leave for half a day — morning or afternoon. The system correctly counts half-days towards total usage and displays them in the calendar with a distinct marking from full-day absences.
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Email Notifications
Receive automatic email notifications when a request is submitted, approved, or rejected. Supervisors are instantly informed about new requests and employees learn the result right away. No request ever goes unnoticed.
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Configurable Absence Types
Define custom leave types tailored to your company's needs. For each type, set a colour, abbreviation, and how it counts towards the vacation allowance.
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Data Export
Export the leave overview to Excel for further processing by your payroll department or company management. The data is ready for immediate use without additional formatting.
Integration with other modules
The vacations module integrates with other eIntranet components. Approved leave is automatically reflected in attendance records, giving you consistent data without duplicate entry.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/6/vacations
Leave management without the paperwork
Electronic leave management in eIntranet replaces paper request forms and countless emails. From the employee's request through supervisor approval to automatic attendance recording — the entire process runs online, fast, and transparent.
Electronic leave requests and approvals is a key tool for efficient personnel resource management. It allows employees and managers to submit, track, and approve vacation simply without paperwork.
Main features and benefits:
- Submit a leave request – including the option to submit leave on behalf of other employees, eliminating manual email forwarding.
- Online approval by supervisor – automatic notifications and a fast approval process accelerate accountability and reduce administrative time by up to 30 %.
- Automatic entry into the attendance system – once approved, leave is automatically updated in the system, eliminating human‑factor errors.
- Thorough records and overviews – monthly and annual reports ensure transparency and support workforce capacity planning.
- Flexible types of leave – vacation, medical leave, unpaid/paid leave or sick days are easily configurable according to company policies.
By implementing this module, you will reduce leave request processing time by 50 % and minimize the risk of errors in leave tracking. Try eIntranet.net today and save time and money on administration!