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SpanishData boxes - processing and management in companies
The data message module allows you to work with multiple mailboxes of the ISDS system at the same time. Within the module, it is possible not only to download and send data messages, but also to electronically forward them to the responsible staff for resolution.
Download, handle, archive and send data messages from your company's Czech Data Box (ISDS) straight from eIntranet. Run several data boxes from a single clear interface without logging in separately to each one on mojedatovaschranka.cz.
New messages arrive on their own in the background. Selected people receive an e-mail with a copy of the message and its attachments, so nobody learns about an official delivery too late. Exceptions for weekends and holidays are up to you.
Need to know what arrived but don't want to start the legal deadline yet? The authorized-person feature shows new messages from the past 10 days, and signing in this way never triggers legal delivery.
Hand any message to a specific colleague or a whole group. The assignee is notified, notes and attachments build up around the message, and an internal due date makes sure nothing is left sitting.
By law a data message carries the same weight as a registered letter. In eIntranet you keep it with no time limit, retrieve the ZFO delivery receipt whenever you need it, and export the message for authorized conversion.
What software for processing data boxes can do for you
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Rules for automatic sorting
Route tax-office messages straight to your accountant and garnishments to payroll. Conditions based on sender or subject are evaluated the moment a message is downloaded.
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Color labels for categorization
Mark messages by topic – Court, Tax Office, Payroll – and then filter the whole data box by a label in seconds.
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Free requests via CzechPoint
Predefined templates send a request for a Commercial Register or Criminal Record extract. The signed extract usually comes back within two hours.
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Scheduled sending
Prepare a message today and let the system send it on the day and hour you choose. Handy for replies tied to a specific date.
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ISDS directory with nationwide search
Find a recipient directly in the national data-box database – a part of the company or authority name is enough to pick the box for a new message.
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Draft approval before sending
Separate rights let one employee prepare a message while a manager reviews and sends it. Nothing leaves the company without sign-off.
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Reply and forward in one click
On reply the box, recipient and RE: subject fill in automatically and original attachments are added. Routine correspondence is done in seconds.
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Password expiry warnings
When a data-box password is about to expire, the module warns you ahead of time. You avoid a locked box and a gap in automatic downloads.
Integration with other modules
Data messages don't stand alone – they connect smoothly to invoicing, HR and paper correspondence.
The module allows you to reply to a data message, forward it or display the procedure for converting it into a printed version. Furthermore, it is possible to prepare a new data message in the module only for sending, with the understanding that it can only be sent by an employee who has been assigned access rights of a higher type.
Within the module, it is also possible to receive and send postal data messages, which are the electronic equivalent of registered mail and are used for business communication of users.
Thanks to the module's connection with CzechPoint, it is possible to use a template to obtain an electronically signed extract from the Commercial Register or the Criminal Register of legal entities.
The module allows you to work with multiple data boxes at once and automatically store data messages in the system. You can only give rights to saved data messages to selected users or limit them according to the data boxes they should have access to.
It is also possible to import old data messages in ZFO format, which are saved or exported from other software, into the module, which allows data messages to be recorded in one place. You can work with data messages stored in one place for several years.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/26/data-reports
Keep official communication always at hand
The Czech Data Box (ISDS) module in eIntranet brings downloading, handling and archiving of data messages into a single tool. Multiple boxes, automatic processing and unlimited archiving save your company time and worry over official mail.
Software for data boxes – an integrated solution for managing multiple data boxes on a single platform. It allows companies to centralize the processing and archiving of electronic messages, saving both time and administrative costs.
- Simultaneous management of multiple boxes – easy configuration and access to several corporate data boxes without needing to switch applications.
- Unlimited message archiving – data remain in the system for the duration required by law, protecting against the risk of losing important documents.
- Automatic forwarding to e‑mail – immediate intervention in workflow; responsible staff receive the message directly in their inbox and can address it quickly.
- Access from a designated person without delivery confirmation – transparency and control over information flow within the organization.
- Simple download, edit, and send of messages – the entire data‑message cycle is managed directly from eIntranet.net, reducing manual work by up to 30 %.
Simplify data box management in your company and minimize administrative risks. Try the module now and see the difference!