Shared documents
The documents module provides a space for clear storage of all important documents such as contracts, internal regulations, forms, standards, manuals, etc., and allows their sharing within the entire company, in individual branches or with external collaborators.
Organize your company documents into a clear tree structure with any number of subfolder levels. Each folder has its own access rights settings – define who can read, edit, delete, or create subfolders. With an intuitive interface, you will find any file in seconds.
Every document edit automatically creates a new version while preserving the full history. You can revert to any previous version, compare differences, and track who made each change and when. No important document will ever be lost or overwritten.
Share documents with colleagues via direct internal links or with external partners and clients through public links with expiration dates. You have full control over who accesses your data and for how long.
Stop searching for documents by name alone – search directly within file contents. The full-text search engine scans text inside your documents and instantly delivers relevant results. Find a confirmation, contract, or any other document in seconds.
Set access permissions at the individual folder level – reading, writing, deleting, creating subfolders, and public sharing. Each user sees only what they are authorized to access. Sensitive company data stays secure without compromising productivity.
What you can use the documents module for
-
Bulk upload and download of files
Upload multiple files at once with simple drag and drop or file selection. Just as easily, select and download multiple documents in a single ZIP archive. Save time when working with large numbers of files every day.
-
Document locking during editing
When you are working on a document, the system automatically marks it as locked for other users. This prevents conflicting edits and ensures that multiple people are not modifying the same file simultaneously.
-
Custom fields for each folder
Define optional custom fields for every folder – date, number, text, dropdown, CRM company, or project. Enrich your documents with structured metadata for easier filtering and navigation.
-
Export document lists to Excel
Export a complete list of documents including subfolders into a clear Excel file. Ideal for audits, documentation inventory, or sharing overviews with management.
-
Document type categorization
Organize documents using predefined types – contracts, confirmations, invoices, technical documentation, and more. Document types simplify categorization and enable quick searching across the entire folder structure.
-
REST API for automated uploads
Connect the documents module with your external systems via REST API. Automate document uploads from other applications and ensure all company documentation flows to one central location.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/5/documents
Company documents – secure and organized in one place
The Documents module in eIntranet replaces chaotic file sharing via email and disorganized network drives. From uploading a document through versioning and sharing to full-text search – everything runs online, securely, and with full access rights control.
Corporate Document Sharing Module allows you to centrally store and easily share all key business data – from contracts through internal regulations to standards and guides. With its intuitive interface, you can quickly find the needed file, add it to the appropriate category, and immediately set access permissions.
Key features and benefits:
- Document type categorization – keep files organized for efficient searching.
- Granular permission settings – specify who can read, edit or manage documents in each folder, reducing the risk of unauthorized access.
- Change history tracking – every modification is logged, so you can easily restore a previous version or see who changed what.
- Simple sharing with external partners – provide collaborators access to needed documents via secure links without installing additional tools.
- Integration with other eIntranet.net modules – connectivity with CRM, HR, or inventory ensures consistent data across the organization.
Try the Corporate Document Sharing Module and simplify managing key information in your company. Call now to discover how quickly you can boost your team’s productivity.