Shared documents
The documents module provides a space for clear storage of all important documents such as contracts, internal regulations, forms, standards, manuals, etc., and allows their sharing within the entire company, in individual branches or with external collaborators.
The Documents module keeps every contract, internal regulation, form, standard and manual in one clear place. Files sit in a folder tree with unlimited nesting, so everyone immediately knows where to look.
Every edit creates a new version while the original stays intact. Roll back to an earlier wording whenever you need it, see who changed the file and when, and never lose a contract version again.
You decide separately for each folder who may read, write, delete or create subfolders. Assign rights to individuals or whole groups, in bulk through a single button if you like.
Send colleagues an internal link and external partners a public link with a limited validity. A document reaches even someone without an eIntranet login, yet you stay in control of who gets to it.
What you can use the Documents module for
-
Sorting by document type
Contracts, directives, forms and certificates go into your own types and folders. Finding the right file among hundreds becomes a matter of one click.
-
Custom fields on folders
Add fields such as expiry date, number, a list selection or a link to a CRM company or a specific job to any folder. Your records then match exactly how you work.
-
Full-text search inside attachments
Search by the text within files, not just by their name. You can track down a clause in a contract even when you no longer remember its title.
-
Bulk upload and download
Upload several files at once and grab selected documents in a single package. It saves real time when moving whole agendas around.
-
Locking a document while you work
Mark a file as "I'll be working on this" and others see it is being edited. That prevents overwritten changes and confusion over versions.
-
Export the list to Excel
Export an overview of a folder and all its subfolders into a spreadsheet. Handy for reviews, audits or handing over an agenda.
-
Confirmation and news notifications
After you add a document, the system offers to create a news post, so colleagues hear about a new directive or form without you chasing them.
-
REST API for automation
Push documents from other systems into eIntranet automatically through the API. Manual forwarding of files simply disappears.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/5/documents
Keep your company documents under control
One place for every file, clear rights on each folder and a complete version history. The Documents module replaces scattered drives and shared mailboxes and ends the hunt for where things are.
Corporate Document Sharing Module allows you to centrally store and easily share all key business data – from contracts through internal regulations to standards and guides. With its intuitive interface, you can quickly find the needed file, add it to the appropriate category, and immediately set access permissions.
Key features and benefits:
- Document type categorization – keep files organized for efficient searching.
- Granular permission settings – specify who can read, edit or manage documents in each folder, reducing the risk of unauthorized access.
- Change history tracking – every modification is logged, so you can easily restore a previous version or see who changed what.
- Simple sharing with external partners – provide collaborators access to needed documents via secure links without installing additional tools.
- Integration with other eIntranet.net modules – connectivity with CRM, HR, or inventory ensures consistent data across the organization.
Try the Corporate Document Sharing Module and simplify managing key information in your company. Call now to discover how quickly you can boost your team’s productivity.