Spanish - betaShared documents
The documents module provides a space for clear storage of all important documents such as contracts, internal regulations, forms, standards, manuals, etc., and allows their sharing within the entire company, in individual branches or with external collaborators.
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What you can use the documents module for
- This module can be used for archiving documents, because for each document it is possible to see who inserted the document, when it happened and what version it is (including the possibility of displaying previous versions).
- The module allows you to create types (folders) and subtypes (subfolders) of documents, to which it is then possible to set different types of access rights for individual workers - access to folders and subfolders only for authorized users.
- There is no limit to the number of levels or the number of documents that can be stored when creating a multilevel document ordering structure.
- All folders and subfolders with stored documents can be easily searched and sorted. You can also search directly inside documents, in more than sixty file types (such as .doc, .docx, .xls, .xlsx, .ppt, .pptx, .pdf, .txt, .csv), including pdf and ocr over scanned documents.
- You can assign keywords (tags) to the inserted documents, which can then be used to search for the document.
- Individual documents stored within the documents module (Word, Excel and PowerPoint files) can be edited directly in the documents module (no need to save the document to disk, edit and re-upload).
- If necessary, a direct link can be generated to the inserted documents for downloading by persons who are not eIntranet users.
- It is possible to send out a news about the insertion of a new document via the news module.
Electronic documents are becoming increasingly popular among businesses and eIntranet.net is no different. eIntranet.net provides an electronic document management system that offers a variety of advantages for organizations looking to streamline their document management processes. Here are a few of the top benefits of using electronic documents with eIntranet.net:
1. Increased Efficiency: Electronic documents reduce manual efforts, increase speed and accuracy, and are generally easier to manage than other document types. They can be shared quickly and securely, which eliminates the need for bulky paper documents.
2. Elimination of Printing Costs: With electronic documents, there is no need for physical printing or distribution costs. This helps organizations save money and improve their bottom line.
3. Improved Compliance: eIntranet.net allows you to store documents in a secure repository and maintain updated versions of those documents. This ensures compliance with regulatory requirements and standards.
4. Document Automation: eIntranet.net allows you to automate document workflows and streamline document processing. This increases efficiency and reduces errors.
5. Improved Security: Electronic documents are much more secure than paper documents. They can be encrypted and tracked, allowing you to control who has access to sensitive information.
The ability to easily store, manage, and share documents securely is a major benefit of using electronic documents with eIntranet.net. By taking advantage of these benefits, organizations can streamline their document management processes, improve compliance, and reduce costs all at the same time.