Recording information on employees
The module allows you to clearly store contact details relating to your own employees. Employee information displayed within this module is automatically uploaded from the Settings section, Users tab, by the application administrator. The module allows you to insert a photo of the employee and quickly find the information you need.
Keep a comprehensive overview of all your employees in one place. Record contact details, job position, photo, and supervisor for each person. With fast search and filtering, you can find any employee in seconds, even in organizations with dozens or hundreds of people.
Securely store all personal information about your employees, including social security numbers, home addresses, health insurance providers, and education. Access to sensitive data can be restricted to authorized users only, ensuring full compliance with data protection requirements.
Display a tree structure of your organization with clearly defined supervisor and subordinate relationships. The organizational chart updates automatically based on recorded data and provides an instant overview of the entire company hierarchy. New employees can quickly get oriented in the company structure.
Prepare employment contracts and other documents from templates and send them to employees for electronic signature. The entire process from document creation to signing takes place online, without the need for printing and scanning. Contract templates can be customized to match your company's specific needs.
Define your own data fields based on your company's specific requirements. Add any custom field types to standard employee data, such as certifications, training records, uniform sizes, and more. The system adapts to you, not the other way around.
What you can use the Employees module for
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Tabbed employee detail view
A clear detail page with tabs for basic information, personal data, notes, and assigned documents. Everything about an employee is available on a single page.
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Employee photos
Upload a photo for each employee for easy identification. Photos are displayed in both the employee list and detail views.
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Excel export and printing
Export your employee list to Excel for further processing or print it out. You can export the complete list or only filtered records.
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Notes and document management
Attach notes and documents to each employee record. Store copies of contracts, certificates, training records, and other important materials directly with the employee's profile.
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Data access control
Configure which users have access to sensitive personal data. Granular permissions ensure that everyone sees only the data relevant to their role.
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Employment contract templates
Create and manage contract templates for different types of employment. Generate contracts with a single click, with employee data filled in automatically.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/20/employees
Streamline employee management in your company
The Employees module provides a complete tool for tracking and managing your people. Start using the organized employee list, organizational chart, and electronic contract signing today. Try eIntranet for free and see how easy HR administration can be.
The electronic employee record is a key module of eIntranet.net, allowing you to centralize and easily manage all contact details of your staff. With automatic data import from user settings, you get an instant overview of each employee without manual entry.
- Comprehensive data in one table: record personal information, job positions, and contacts with the option to extend custom fields according to your company’s needs.
- Secure access: choose who can view or edit individual details – ideal for HR departments and leadership.
- Photographs and visual identity: assign a profile picture to each employee, speeding up internal communication and enhancing a sense of belonging.
- Organizational chart: quickly see team structure and interdepartmental connections – useful for onboarding or project planning.
- Time savings: automated import and centralized management reduce administrative work by up to 30 %.
Elevate your personnel management—try the electronic employee record in eIntranet.net today!