Slovak
Hungarian
Polish
German
SpanishOrders issued
The issued orders module is used to create and electronically record issued orders. It is possible to set up different groups of issued orders as required.
Issue a purchase order in seconds. The system automatically assigns an order number based on the configured division numbering series. Select a supplier from CRM, add items, and the order is ready to send.
Set up multi-level approval for issued orders before they are sent to the supplier. The approver can approve, reject, or return the order for revision. The complete approval history is stored for audit and review purposes.
Any issued order can be converted to a PDF with the company logo and bank details in a single click. The PDF can be immediately sent to the supplier by email directly from the system, with no need to download and attach manually.
Add any number of line items to an issued order, each with a code, name, quantity, unit price, discount, and VAT rate. Items can be loaded directly from the product catalog or warehouse. The system calculates the total price automatically.
Split issued orders across any number of divisions (cost centers). Each division has its own numbering series, logo, company details, access rights, and feature configuration. Perfect for companies with multiple branches or separate purchasing departments.
What you can use the issued orders module for
-
Order status tracking
Each issued order moves through defined statuses: Active, Delivered, Paid, or Rejected. Color coding in the list view lets you instantly identify overdue or completed orders.
-
Supplier link from CRM
Assign a supplier and a specific contact person from the CRM module directly to each issued order. Upon approval, the order can be automatically emailed to the assigned contact.
-
Order copying for repeat purchases
Copy an existing issued order — including all line items — with a single click. The new order receives a new number automatically. Save time on recurring orders with the same suppliers.
-
Alternative delivery address
Each issued order can specify a delivery address different from the company headquarters. Select the address from CRM branches or enter it manually.
-
Multi-currency orders and validity tracking
Issue orders in multiple currencies. Each order has a validity date — the system flags overdue orders that have not yet been fulfilled.
-
Attachments and internal documents
Attach public files (sent to the supplier along with the order) and internal documents visible only to employees. Drag and drop files or browse from your computer.
-
Excel export and granular access rights
Export the issued orders list to Excel for further processing. Set access rights per division and per user — from read-only view to full administration including approval authority.
Integration with other modules
The issued orders module is fully integrated with other parts of eIntranet, forming a complete environment for managing your company's purchasing process.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/60/issued-orders
Keep your issued orders under control at all times
Digitize your company's purchasing process and eliminate paper orders. The issued orders module in eIntranet gives you a complete overview of all orders, their approvals, and fulfilment status — all in one place, accessible from anywhere.
Issued Orders Module allows you to quickly create and electronically record all issued orders within your company. With its simple interface, administrative overhead can be reduced by up to 30 % and the risk of data entry errors is minimized.
- Fast Order Creation – a form with pre-filled fields and the ability to copy old records, saving time for the sales team.
- Group Settings – divide orders by projects, departments or suppliers and obtain tailored reports.
- Electronic Record Keeping – all records are immediately synchronized with your ERP system, eliminating manual entry into multiple applications.
- Audit Trail – every action is automatically logged; this provides a complete history and improves compliance with internal procedures.
- Integration Options – the module seamlessly connects with CRM, accounting and inventory systems, ensuring data flows across the company without duplication.
Enjoy a faster operational cycle and higher accuracy in order recording. Try the Issued Orders Module today and see the difference!