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The Inquiry module enables the creation and electronic registration of inquiries to suppliers. Clear processing of inquiries for potential suppliers, setting up different groups of inquiries according to company needs.
Create structured inquiries for suppliers with a clear list of required items, quantities, prices and VAT. Each inquiry is automatically assigned a number according to your numbering series and stored in the electronic register.
Generate the inquiry as a professional PDF document and send it directly from the application to the supplier's email address. Optionally attach files, item notes or product images.
Set up any number of inquiry groups with their own numbering series, company details, logo and user rights. Each department or division works in its own space with separate records.
Convert an approved inquiry into a purchase order with a single click. The system transfers all items, prices and supplier details so you don't have to enter anything again.
What you can use the inquiry module for
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Automatic numbering by series
Set your own inquiry number format (prefix, year, suffix, number of digits). The system assigns each new inquiry a unique number automatically and without errors.
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Items from product catalogue and warehouse
Add items to the inquiry directly from the Products module or from stock. Prices, customs codes and notes are filled in automatically from stored data.
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Attachments and internal documents
Attach any number of files to an inquiry — public or internal. Internal attachments are visible only to your employees; public ones can be sent to the supplier by email.
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Communication history and notes
Record all communication with the supplier directly in the inquiry detail. Notes are listed chronologically and each is marked with the author and creation time.
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Import from quotes and received orders
An inquiry can be created directly from an existing quote or received order. Save time by avoiding repeated data entry and maintain a logical link between documents.
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Multi-currency support
Enter inquiries in any currency. The system stores bank accounts for different currencies and displays the correct currency in the PDF export automatically.
Integration with other modules
The inquiry module is fully integrated with other key parts of eIntranet, so you share all data without unnecessary re-entry.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/59/requests
Keep your inquiries always under control
The inquiry module in eIntranet replaces spreadsheets and email inboxes with one clear system. Save time, prevent errors and have a complete history of all inquiries in one place.
Requests – Electronic Management of Supplier Bids allows you to quickly and accurately create, send, and track all requests in a single system. You’ll save time on manual communication with suppliers and reduce the risk of errors during data transfer.
- Creating and Editing Requests – the form lets you add products, quantities, dates, and specifications in one step. Everything can be exported to PDF for a professional presentation.
- Electronic Record-Keeping and Archiving – all documents are securely stored in the cloud with access from anywhere, supporting agile decision‑making.
- Group Request Management – divide offers by department or project and monitor each group’s status in real time.
- CRM and Accounting Integration – automatically links supplier and invoicing data, eliminating duplicate tasks and increasing financial record accuracy.
- Notifications and Alerts – instant email alerts when a request status changes or an offer is delivered, so you never miss an important deadline.
Improve your procurement pipeline and gain control over the supply chain—try the Requests module today!