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The Inquiry module enables the creation and electronic registration of inquiries to suppliers. Clear processing of inquiries for potential suppliers, setting up different groups of inquiries according to company needs.
Create supplier inquiries and keep them all in one electronic register. For every line item you enter quantity, unit, price, discount and VAT rate, and the system continuously totals the amounts excluding VAT, the VAT itself and the gross figure.
Each inquiry receives a number from the numbering series you define. Prefix, year format, suffix and digit count are entirely up to you, so the numbering matches your company's habits exactly.
Split inquiries into separate groups. Each one carries its own numbering series, buyer details, document logo, bank accounts and independent user permissions.
Print an inquiry to PDF in the supplier's language and send it by e-mail together with attachments. Optionally add item notes, product images or customs codes to the document.
What you can use the inquiry module for
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Approach several suppliers at once
Prepare an inquiry, pick a supplier from CRM and send over the full specification. Copy the same inquiry for other companies and compare their offers side by side.
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Add items quickly from products and stock
Insert a line from the Products module or straight from the warehouse. Code, name, unit, price and customs code fill in automatically; you type only the free items by hand.
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Bulk price adjustments
Need to recalculate the whole inquiry? Raise or lower every price by a percentage or a fixed amount with a single button.
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Issued order in one click
Once a supplier confirms, convert the selected items into an issued order. The documents stay linked, so you keep an overview of the whole case.
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Import from quotations and received orders
Turn your customer quotation or a received order into a supplier inquiry, carrying over items, currency and attachments while keeping the link to the original document.
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Notes and communication history
Record notes with attachments on each inquiry and follow the supplier dialogue chronologically. Public and internal attachments stay separated.
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Filtering and inquiry status
Filter the list by year, company, author and submission date, and use the Active only switch to show just inquiries valid into the future.
Connection with other modules
Inquiries do not stand alone — they are part of the whole business case, from approaching a supplier to paying the invoice.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/59/requests
How inquiries simplify buying from suppliers
The inquiry module keeps the creation, dispatch and comparison of supplier inquiries together and links them to orders, invoices and payments. Instead of scattered e-mails and spreadsheets, your whole purchasing process sits clearly in eIntranet.
Requests – Electronic Management of Supplier Bids allows you to quickly and accurately create, send, and track all requests in a single system. You’ll save time on manual communication with suppliers and reduce the risk of errors during data transfer.
- Creating and Editing Requests – the form lets you add products, quantities, dates, and specifications in one step. Everything can be exported to PDF for a professional presentation.
- Electronic Record-Keeping and Archiving – all documents are securely stored in the cloud with access from anywhere, supporting agile decision‑making.
- Group Request Management – divide offers by department or project and monitor each group’s status in real time.
- CRM and Accounting Integration – automatically links supplier and invoicing data, eliminating duplicate tasks and increasing financial record accuracy.
- Notifications and Alerts – instant email alerts when a request status changes or an offer is delivered, so you never miss an important deadline.
Improve your procurement pipeline and gain control over the supply chain—try the Requests module today!