Attendance - chip/fingerprint

The pricing of the terminals and chips outside the Czech market is quoted individually, so ask us for an offer. In the Czech Republic there are two variants: a device with RFID cards and a device with RFID plus a fingerprint reader.

Either way it is a one-off purchase, not a monthly fee. The software is paid separately according to the plan, per user and month; the chip module is part of every plan.

The system does not calculate the record for them. If more than 18 hours have passed since the last arrival, the terminal records nothing and states that you evidently forgot to clock out. A calculated time would be an invention, so the system deliberately avoids it.

If you switch on the option to warn about and close the previous day's attendance, the terminal shows a red warning at the next arrival, closes the earlier record, and the employee agrees the correct time with their manager in the Attendance module.

It depends on the setting. On the User rights tab you can tick the option to prevent editing of working time in attendance for a specific employee, after which they may only record through the chip or the fingerprint reader.

A button on the same row then lets you pick the attendance types they may still enter by hand — usually holiday and sick leave. Skip that second step and the requests will start arriving by e-mail.

Yes. In the module settings, on the tab with permitted buttons, you add a button and pick an attendance type — only types intended for chip devices and not yet added are offered. The new button is available on the terminal immediately.

For each button also choose the automatic closing method: fill up to the daily contracted hours, close at a fixed time, or a fixed length in minutes. Otherwise open records will hang around.

Yes, if you configure it. On the User rights tab you enter a minimum break length in minutes for a specific employee. If they return sooner, the system automatically extends the break to that value.

An empty field or a zero means the break is not policed for that person. You can optionally also switch on automatic recording of the break as a separate entry whenever somebody returns on the same day.

Yes, once the option to display other people's status on the reader is switched on. The terminal then shows a list of everyone with a chip or a fingerprint: a green name means present, a red one absent.

Somebody counts as present if they recorded an arrival within the last 16 hours. Each name also carries the time of the last action and the attendance type, if a special button was used.

Yes. In the module settings you switch on the option to take a photo when attendance is recorded at the terminal. Every time a chip or a finger is presented, the device then takes a shot, which works against the use of other people's cards.

The function requires a terminal fitted with a camera. The photos are available to administrators alongside the relevant attendance record.

Yes. On the tab with permitted IP addresses you tick the filtering option and list the addresses the terminal may report from. An entry from any other address is refused with a message about access from an unauthorised address.

Take care when switching it on: if you do not list every device address employees clock in from, recording will stop working for them. An overview of registered readers, including the time of the last communication, is on a separate tab.

All records, from the terminal and from the dashboard buttons alike, are stored in the Attendance module. Each keeps the arrival time, the departure time, the working time type and the IP address of the device it came from.

From there the data continues into the payroll systems PAMICA, Money S3 and VEMA PAM F90, and into the Excel timesheet for the labour inspectorate. The chip module itself exports nothing; it is the entrance gate.