Electronic voting on suitable dates for meetings and negotiations

Easy online appointment scheduling tool

The appointment scheduling module allows you to easily and efficiently organize the date of meetings.

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Voting on the most suitable meeting date

Propose multiple meeting dates and let participants vote on the one that suits them best. The system automatically identifies the date with the most votes and highlights it clearly. Scheduling meetings becomes democratic and free of unnecessary email exchanges.

Invitations for employees and external attendees

Send invitations directly to eIntranet employees via email with a unique personal link. Meetings can also be opened to external participants outside eIntranet — simply share the generated public link.

Automatic email notifications

After each new vote, the meeting organizer receives an automatic email notification. You always have a real-time overview of the voting progress without having to check the system regularly.

Export results to Excel

Export meeting date voting results to an Excel file with a single click. The clear output includes a list of dates, participant names, and their choices — ideal for further processing or archiving.

What you can use the appointment scheduling module for

Multiple voting modes
Choose a voting mode: participants can mark one date, multiple suitable dates (yes/no), or use a yes/no/maybe scale for a more nuanced expression of availability.
Hide other participants' responses
Enable the option to hide other participants' results so their choices do not influence colleagues' votes. Each person fills in the form independently.
Group invitation sending
Send invitations to individual employees or entire groups by position or office. Save time when organizing larger meetings with many participants.
Public link for external guests
Generate a shared link and publish it outside eIntranet. External guests can register without needing an account — optionally providing their email, phone, or address.
Voting deadline
Set the date and time by which participants can vote. Once the deadline passes, voting is automatically closed and results are ready to be evaluated.
Copy participant email addresses
With one click, copy the email addresses of everyone who voted directly to the clipboard. Easily send the final confirmation or invitation from your own email client.

Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/56/meeting-scheduling

What you can use the appointment scheduling module for

Easy meeting scheduling without unnecessary emailing

The meeting scheduling module in eIntranet replaces lengthy email exchanges. Let employees and external guests vote on dates and keep all results in one clear place.

Plan meetings quickly and stress‑free with the **Electronic Scheduling Poll** module. It lets you easily choose the best date and time based on all participants’ calendars, saving up to 30 % of coordination time. - **Availability polling:** Participants select the most suitable slot from several options – the date with the highest vote count is automatically chosen. - **Multiple proposals and selecting multiple slots:** Users can mark one or more appropriate time blocks, ensuring flexibility for complex schedules. - **Automatic email notifications:** The organizer receives instant updates on poll progress and final results—no manual tracking! - **Calendar sync and Excel export:** The selected date is automatically added to each participant’s personal calendar, and the outcome can be easily exported for internal reporting. Simplify business meeting scheduling, reduce unanswered emails, and boost your team’s productivity. Try the module today and discover how quickly you can align schedules across your entire organization.

Easy online appointment scheduling tool

What you can use the appointment scheduling module for

Easy meeting scheduling without unnecessary emailing

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