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The module enables basic electronic signature of documents and facilitates administration with customers, suppliers, employees.
Upload a PDF document, enter the recipient's email and phone number, and send a signature request with a single click. The recipient receives a unique link directly in their inbox. You can send documents for signing to any number of people — each gets their own link and verification code.
Signature security is ensured through two-factor verification. When the signing link is opened, the system automatically sends a 6-digit verification code to the recipient's mobile phone. Without entering the correct code, the document cannot be signed, guaranteeing signatory identification and preventing misuse.
The recipient draws their signature directly in the browser — using a mouse on a computer or a finger on a mobile device or tablet. The signature is automatically embedded at the end of the PDF document along with the date, time, and IP address of the signer. No special software or application is required.
After all signatures are collected, the system automatically merges all PDF attachments and signature pages into one final document. The resulting PDF can be downloaded, archived, or shared with third parties. Optionally, a QR code can be added to the last page for document authenticity verification.
Key Features of Electronic Document Signing
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Document Types with Custom Permissions
Create your own document categories (employment contracts, orders, amendments) and set access permissions for each based on roles or individual users across 5 levels.
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Recording of Date, Time, and IP Address
For every signature, the system records the exact date and time, IP address, and device information. This data is included on the signature page in the PDF and serves as evidence for audits.
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Sign on PC, Mobile, or Tablet
All you need for an electronic signature is any web browser. The recipient doesn't need a system account or any installed application — just open the link from the email and sign.
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QR Code for Authenticity Verification
A QR code can optionally be added to the final PDF, allowing anyone to verify that the document originated from your system and has not been altered after generation.
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Scheduled Sending
Set the exact time for sending the document — for example, prepare a contract on Friday and schedule it for Monday morning. You can also set the link validity period to define when the document must be signed by.
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Complete History and Audit Trail
Every document has a detailed history of all operations — from creation through sending to signing. All records are available for internal audits and legal purposes.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/82/electronic-signatures
Sign Documents Online — Fast, Secure, and From Anywhere
Electronic document signing in eIntranet.net saves time and costs on printing and delivery. With SMS verification and IP address recording, you can be confident in signatory identification. Whether you're signing employment contracts, orders, or any other documents — everything can be handled online in just a few minutes.
Electronic online document signing – a fast and secure way to send and sign contracts or internal documents without the need for printing and scanning.
- Remote signing: Allows employees, suppliers, and customers to sign documents from any device – mobile phone, tablet, or PC. This reduces the time required to close a deal by up to 70 %.
- Simple integration: The module is natively linked with eIntranet.net’s CRM and HR modules, so signed documents automatically flow into the correct workflows.
- Secure signature: We use a certificate compliant with the EU-ESIGN and eIDAS European standards, ensuring legal validity and auditability of every signed file.
- Audit trail: Each signature is linked to a timestamp and IP address, so you can easily prove the authenticity of the document if needed.
- Cost savings: Eliminating paper forms and postage fees saves up to 15 % annually on administration.
This module shortens contract closing time, reduces errors, and supports your company’s digital transformation. Try electronic signing today – simplify your life and save time!