Approval of documents
The approval module is a significant help to ensure a clear circulation of any company documents and to ensure their efficient approval process. It can be used, for example, for approving offers, contracts, orders, etc. For more complex implementations, we recommend using the application module, which allows for multiple rounds of approval, adding forms in the next round and other more complex actions.
Submit a new approval request in just a few clicks. Attach files, fill in custom fields, and assign the request to the appropriate approval chain. The intuitive form ensures that no important information is overlooked.
Configure the approval process to match your organization's needs. Choose single-round approval for simpler matters or a two-round process with a configurable number of signatures per round. The system automatically manages the workflow and notifies all parties involved.
Approvers receive email notifications with complete request details. They can approve or reject the request directly from the email with a single click, without logging into the system. Speed up your entire approval process and minimize delays.
Define different document types with their own approval chains and access rights. Each document type can have a different number of approvers, various deadlines, and specific rules. Granular permission settings ensure that each user sees only what they need.
What you can use the approval module for
- Configurable number of signatures
Define the required number of signatures for each round of the approval process. The system automatically tracks progress and advances the request to the next round or approves it once sufficient consent is obtained.
- Automatic rejection after deadline expiry
Set an approval deadline and the system will automatically reject requests that are not resolved in time. Prevent the accumulation of pending requests and ensure smooth process flow.
- Comments and notes for each request
Approvers can add comments and notes to each request. All communication is recorded directly with the request, giving you a complete decision-making history in one place.
- Export to Excel and printing
Export approval process overviews to Excel format for further processing or print them. Filter data by status, document type, time period, or approver.
- Define items and approval workflows
Create custom item types for approval and set up a specific approval process for each type. Flexible configuration allows you to cover any internal workflow in your organization.
- Individual access rights
Set different access rights for individual users or groups. Decide who can create requests, who approves them, and who has access to overviews and exports.
Integration with other modules
The Confirmations module works together with other parts of the eIntranet system for maximum process efficiency.
Help/Wiki for this module can be found at: https://wiki.eintranet.net/en/modul/14/approval
Simplify approval processes in your company
Stop handling approvals via emails and paper forms. With the Confirmations module in eIntranet, you get a clear, fast, and fully electronic process from request submission to final decision.
Electronic document approval is a key tool that will accelerate the circulation of corporate documents and reduce administrative burden.
- Fast approval process – setting up to two rounds of approval per document can save you up to 30 % of time on manual checks.
- Flexible access rights – define who can approve or comment on specific items, ensuring the proper decision hierarchy.
- Easy integration with other modules – connect to CRM, accounting or inventory for automatic generation of offers, contracts or orders.
- Comprehensive audit trail – every step is recorded, giving you full control over change and approval history.
This module is ideal for companies that need a fast and transparent document flow without investing in separate systems. Try electronic approval and see the immediate benefits—reduced administrative time, increased accuracy, and better collaboration across departments.
Get started today and transform processes in your company with eIntranet.net.