News

The following options have been newly added to the Holidays module:

View others' vacations before approving a request

Before submitting a leave request, the approver can now easily verify who else has a scheduled or approved vacation on a given date.
Just click on the "? Others on this date" and a list of all users with planned or approved holidays in the same period will be displayed.
This option helps to avoid overlaps and staffing underpinnings in the team and allows for more efficient planning of company vacations.

Option to download values from module settings

In the settings of the Holidays module, you will now find a new option to download data to Excel. This export contains an overview of the number of hours or days defined in the settings (e.g. annual holiday entitlement, Home Office, Sick Day, etc.).
The newly added export allows for easy control and comparison with other internal systems, while simplifying the management and updating of employee entitlement data.

A new Statistics section has been added to the Attendance module, which allows you to quickly and clearly evaluate attendance for a selected period and display detailed information about the types of attendance and individual employees.

What you can find in the Statistics section:

• Overview of all employees for the selected month/year
  • Total hours worked - Average hours per employee - Highest number of hours worked (individual)
  • Morbidity - Average hours per employee - Highest number of hours missed (individual)
• Overview of hours by type of attendance
  • holiday
  • doctor
  • Compensatory time off
  • illness
  • OCR
  • pause
  • Working day/time
  • Other types of attendance used...
• Detailed employee statistics
  • Detailed attendance data of individual employees

The new Statistics section offers:

• Summary and detailed statistics in one place
• Easy comparison between employees, periods and types of attendance
• Individual attendance records and the possibility of evaluation for training or corrective measures

and supports:

• Easier planning – thanks to transparent data on sickness, holidays and other types of attendance
• Better decision-making – identifying trends, overattendance or frequent absenteeism for better resource management
• effective reporting – data can be exported to Excel or PDF for internal reporting and management
• A detailed view of employees – the ability to examine individual attendance records and evaluate the need for training or corrective measures

In the Invoices received module, a new tab "QR code for payment" has been added to the invoice detail in the "Approved, to be paid" section.

If all the data needed for payment (amount, account number, variable symbol, or constant and specific symbol) are loaded in the invoice detail, the application will automatically generate a QR code for scanning in the banking application and subsequent payment of the invoice.

Thanks to this novelty, the processing and payment of received invoices is easier – payment via QR code is accurate and reliable, there is no need to rewrite payment details.

A new print icon has been added to the top bar of the application, which allows Quickly and easily print data from the currently displayed page of the application.

With this new feature:

• You have everything you need in paper form, whenever you need it
• Save time – print directly from the app, without the need to copy or export data
• You will provide clear documents for meetings, archiving or checking
• Printing always corresponds to the current data displayed on the screen

Within the application, we have launched a new Ai Chat module, which allows secure communication with the company's AI assistant.
The module needs to be activated in Settings ->Enabled modules.

The module offers:

• choosing your favorite AI assistant – ChatGPT, Claude, Google Gemini
• Attach files
• Quick search in history
• saving answers to Wiki – all important in one place
• Group and private conversations
• Payment per inquiry – effective and advantageous for companies

Price per inquiry: from CZK 0.05 to CZK 0.4 without VAT depending on the selected model.

It is also possible to enable the "Content Summarization" function in the module settings – you can use this function for any file stored within the application.

To use this feature:

1. Right-click the file
2. choose Ai summarizing the contents of the file
3. The AI processes the file in about 30 seconds and summarizes it for you

Ai summarization of the content of the document is charged 0.1 credit (CZK) – only 1× is charged for one file (the summarization is saved and read again from the DB and the credit is not deducted).

To test a new module, you have 10 credits available for a free trial after activating the module.

In connection with the recent update of the application's appearance, we would like to offer you some practical recommendations on how to customize the new user interface according to your own preferences:

1. Adjust the display size of the app

You can customize the display size in the following ways:

• using the keyboard shortcut Ctrl + mouse wheel
• Press Ctrl a + / -
• by selecting a suitable variant directly in the application (Small/Medium/Large View) - using this option you will affect the size of universal elements in the application (left menu, filter, buttons, module name), not the records themselves

2. Expanding the space for displaying recordings

For a better overview of the recordings, you can hide the left menu. Just click on the Menu icon next to the name of your intranet – this will free up more space for the content of the application itself.

3. Customizing the columns displayed

If you do not need to display all available columns in the table, their visibility can be adjusted by clicking on the "Column Visibility" button.

At the same time, we would like to point out once again that the update only concerned the appearance of the application – the functionality remains preserved.
If the app's appearance is displayed incorrectly, we recommend that you:

• refresh the page and clear the browser cache using the keyboard shortcut Ctrl + F5,
• or try to open the application in a different internet browser - verified browsers are Chrome and Firefox

We believe that this information will help you to effectively use the new form of the application. Thank you for your understanding and cooperation.

During the first half of October, we will launch a more modernized look for our application. All the existing functionality of the application will be preserved, only its appearance will be changed for greater clarity.

This novelty will bring:

• easier orientation in the application
• A more modern look
• A more pleasant user experience

We believe that the new design will make the daily use of the application easier for all our users.

In the Documents module, the ability to choose what type of link should be shared when creating an external link to a document has been newly added:

This new feature makes it easier to share documents and keep your data up to date – no longer need to send a new link every time you edit it, and recipients always have the latest version of the document.

A new feature has been added to the Assignments module that automatically informs the assignment manager about a newly entered timesheet.

Activation of this function is possible only by the manager of a specific job (entering the job manager must be enabled in the module settings) by checking the check-box "Send notification about work enrollment to the job manager" directly in the job – in the Timesheets for this job section.

Once activated, the deal manager will automatically receive a notification every time someone enters a new timesheet for the deal.

Thanks to the new function, the order manager gets a better overview of the progress of the work reported on the order and can react immediately to discrepancies in the entered reports.

In the Projects module, it is now possible to request the active consent of team members to participate in a specific project.

When creating a new project, it is possible to select users who will be part of the implementation team. An email with a link to confirm consent is automatically sent to each of them. Only after confirmation (clicking on the sent link) will they be able to access the project (view, or edit).

To activate and use this feature:

1. Activate the feature – in Settings → Projects → General settings, check the option "Use Team Member List"
2. Create a project and select members – click "Add project – team members" and select the users you want to have access (only for viewing or editing the project)
3. Obtaining the consent of members – an email with a link to confirm participation is automatically sent to selected persons
4. Activation of access after confirmation – after clicking on the link, the project is made available to the team member and the information about granting consent is saved in the section notes

This new feature helps manage project teams more efficiently and promotes transparent team collaboration – everyone knows they're officially part of the team.

In the Warehouse Management module, it is now possible to display only items that are in stock in stock picks.

In Settings → Warehouse management, it is necessary to check the check-box "Offer only items in stock". Subsequently, when you create an inventory picking list, only items that are in stock will be offered.

This new feature streamlines and speeds up the creation of inventory picking lists:

• The list of stock items is clearer – it is not overloaded with unavailable items
• Selecting items is faster – no need to check for availability

In the HelpDesk module settings, or in the settings of individual projects, it is possible to enable new ticket statuses:

• Draft – a ticket in the "Draft" status is automatically visible only to the user who created it and to his/her superiors (according to the user's rights)
• Rejected – a new "Rejected" button has been added to the ticket detail to enable the ticket rejection – displayed if the ticket status is "Rejected"

In addition, a new access permission "Extra rights according to ticket status" has been added to the module settings.

This right can be assigned to users additionally and allows users to be assigned the right to view/manage tickets in the selected status – e.g. the "Read/Write/Delete/Renew" right can be assigned to the "Waiting response" ticket status. Therefore, if the user has only the right for assigned tickets, he will have higher rights for tickets in the "Waiting for response" status.

Thanks to the above innovations, it is possible to:

• Manage tickets more clearly at different stages of the solution
• Better record of written and rejected requests
• fine-tune user permissions – e.g. so that team leaders can see tickets in a certain status, even if they have not been directly assigned to them

In the settings of the Tests module, or in the settings of individual tests, there is now a new option: "The test administrator can add a note to the results".

With this feature, the trainer or examiner can easily add their own comments to the test results or to the user's answers to individual test questions – for example, additional explanations, feedback or recommendations for improvement.

The test results can then be exported to PDF, including the supervisor's notes, so the tested user has everything clearly in one place and gets clearer and more personal feedback on the completed test.

A new module Provided Services has been launched within the application (the module must be activated in Settings → Enabled Modules → Provided Services).

This module is used to record the services provided to customers and provides clear documents for invoicing the work performed.

What does the module enable?

• Clear recording of customer service
• Connection to other modules:
  • CRM – easy customer selection
  • Contracts – assignment of activities to a specific contract
• Filter records by date range
• Ability to mark records as invoiced – individually and collectively
• Data export to XLS – by month, year or specific customer (CRM)

The module is practical, for example, for accounting and service companies that want to easily report the work done and prepare documents for invoicing clients.

In the Calendars module, it is now possible to connect calendars from this module to Android/iPhone. Connection procedure:

• In the Settings → Calendar, you first need to enable CalDAV access
• subsequently, instructions for setting up the One Calendar app on Android/iPhone will be displayed directly in the module, or for a specific calendar
• follow the instructions to set up the One Calendar app on your mobile device

Once this feature is set up, your eIntranet calendar will sync bidirectionally with the One Calendar app on your Android or iPhone devices.

With this new option, you'll always have your work events and meetings at your fingertips—right on your mobile device.

In the Asset Records module, it is now possible to use a program to import information about your PC/NB – HW composition and installed programs.

By simply installing a small program on the end stations, hardware and software data are uploaded to the system automatically every day.
This gives you an instant and always up-to-date overview of:

• Hardware configuration (CPU, RAM, disks, etc.)
• Disk space usage
• Installed software
• Connected printers – both local and networked

The import takes place automatically every day after installing the program on your PC.
Save time with manual inventory and have your IT under perfect control.

You can enable this function and get more information in the Settings → Asset Records section → HW info tab:

A new feature is now available in the Issued Invoices module that allows automatic recurring invoice issuance.
After clicking on the icon of this function, a clear table will open, in which you can easily set the rules for automatic recurring invoice issuance; you can choose:

• how often the invoice should be created - e.g. weekly, monthly or only in selected months
• the specific day of the week or month when the invoice is to be issued
• an e-mail to which a copy of the issued invoice will be sent for review

The invoice is automatically created and sent on the given day at about 6:30 a.m.
Invoices with activated automatic recurring issuance can be displayed using the filter in the Filter section.
This new feature significantly saves time and simplifies routine work – ideal for regularly recurring invoicing (e.g. subscriptions, regular services or rent).

When issuing invoices in the Issued Invoices module, or in the settings of individual billing centers, you can use macros – placeholder tags that are automatically replaced by specific data from the invoice (e.g. date, document number, etc.).

Where macros can be used:

• Text above items
• Text under items
• Individual invoice items
• Email subject
• Email content

Available macros:
Invoice issue:

• {IssueDate} – Full invoice issue date
• {IssueMonth} – invoice issuing month (number)
• {IssueDay} – The day of the invoice
• {IssueYear} – year of issue of the invoice

maturity date:

• {DueDate} – Full invoice due date
• {DueMonth} – Due Month (number)
• {DueDay} – due date
• {DueYear} – the maturity year

Date of taxable supply:

• {TaxDate} – the full date of taxable supply
• {TaxMonth} – Fulfillment Month (number)
• {TaxDay} – the day of fulfillment
• {TaxYear} – year of supply

Invoice identification data:

• {DocNumber} – document number (serial number of the invoice)
• {VarSym} – variable symbol of the invoice

Example of use:

In the Text field above the items, you can enter, for example:

Service for {IssueMonth}/{IssueYear}

When you print or send an invoice, the text is automatically rewritten to:

Service for 7/2025

Macros are especially useful for copying invoices or for automatic re-issuing of invoices - if you do not want to manually edit texts. Taking advantage of this automatic replacement speeds up work and helps to minimize errors.

In the Quick overview section, you can now view your colleagues' vacations for the next working day, regardless of the weekend - e.g. on Friday, you will see users' vacations scheduled for Monday (not Saturday).
To activate this option, go to Settings → Basic Settings – by checking the option: "Show tomorrow's holidays as another working day".
This new feature is especially useful for companies that don't normally work on weekends.

In the Bank Statements module settings, you can now assign access rights to users that are different for each bank account.
Previously, you could set one common permission for all accounts at once, but now you can specify access for each account individually.
Options for setting access rights:

• if you want to set the same permissions for all accounts - set the rights in the "User rights - to all accounts" section
• To set different permissions for each account:
  1. first, in the "User rights – to all accounts" section, set the user to "No access"
  2. then go to the "Bank statements – connection" section and set the required permissions for the selected bank account

Thanks to this new feature, it is now possible to better set which bank accounts the user should have access to, or what permissions they have to them.