News

New functions have been added to the Wiki module, or to the settings of individual folders, which allow:
Create and enter document IDs:

• each document in the Wiki can have its own unique ID - its format can be set according to your needs
• this ID does not change even when editing the document and can be easily used to find the file
• the option to enter IDs must be checked in Settings → Wiki for individual folders (check-box "Show document IDs")

The unique ID helps to identify a specific document quickly and easily, simplifying the search in the Wiki module.

Create direct links to documents:

• it is now possible to generate a direct link to each document in the Wiki module
• the option to create a link to a document for logged-in users should be checked in Settings → Wiki → General settings (check-box "Direct link to the document (for logged-in users)")
• to generate a link for an external user (partners, clients), you need to check this option in the Wiki module settings directly next to the specific folder (check-box "Direct link to the document (for anyone)") – then links for both types of users will be displayed

The ability to generate a direct link to a document makes it easier to share documents and speeds up access for users – and external users if needed – to a specific document.

Within the application, it is now possible to inform colleagues more quickly and efficiently about the absence of a user due to caring for a family member (carer):

• if the user takes a carer's allowance, it is necessary for him (or his superior) to enter this information in his attendance
• subsequently, this information will appear on the home page of the application in the Quick Overview section ->eSick note - the condition is to have the e-sick note module activated

With this feature, colleagues and supervisors have an up-to-date overview of the user's absence and can better organize the distribution of work tasks.

You can now set up a web form for placing orders for your customers in the Received Orders module (you can create an order without having to log in to the application).
In the module settings, or specific order groups, you will find a new section "Receiving orders from an address available without logging in".
In this section:

• find a URL that you can provide to your customers for placing orders,
• Fill in your contact details and your own texts, which will be displayed above and below the order form.

The form is connected to the Warehouse Management module, so you can:

• determine from which warehouses the products will be available for ordering,
• Set whether to display only products that are currently in stock.

Order placed via this web form:

• is automatically displayed in the Orders received module,
• at the same time, an email notification will be sent to the address entered in the "Email" field in the settings of this section.

When issuing an invoice in the Invoices module of the issued application, it now automatically monitors whether the invoice currency corresponds to the currency of the selected bank account.
For example, if you issue an invoice in euros (EUR), but select an account in crowns (CZK), the system will immediately notify you – the "Account number" and "Currency" fields will turn red.
This new feature will help you keep an eye on the selection of the correct account and currency on the issued invoice and minimize unnecessary financial losses caused by conversion to the currency corresponding to the given bank account.

In the Invoices Received module, a new function "ISDOC Export" has been added in the Processed section, which can also be used for invoices that were not originally in the . ISDOC.

This function is mainly useful for subsequent import into accounting software.

How to export (and then import) invoices:

1. In the Done section, click on the "ISDOC Export" button.
2. Select the desired date range and check the "Create export for all" option:
   • This will create a . ISDOC files also for invoices that did not originally have this format.
   • Attention: In these cases, the export will contain only basic data (supplier, customer, amount). Details must be added manually.
3. Click "Generate export". A .zip file containing the following will be downloaded:
   • All exported . ISDOC files
   • A clear list of invoices in SeznamExportovanychFaktur.xlsx format:
     • You can easily find out which invoices were originally in the . ISDOC.
     • For others, the data must be completed manually.
4. tag. ISDOC files can be imported into accounting software; Import options to selected accounting software can be found here:
   • Import to ABRA ERP
   • Import to ABRA Flexi
   • Import to Pohoda
   • Import into Money S3

To increase the security of eIntranet login, a new security feature has been introduced. If the user is logging in from a new location, a simple verification will be displayed when logging in to see if they are not a robot. A new location also means the original location that has not been used in the last 3 days.
Just click on the box that appears and the system will automatically verify that it is a real user.
This change helps protect your login credentials and contributes to greater security of eIntranet.

In the Wiki module, a new option has been added in the Search section. In the "Search in:" field, you can now choose whether you want to search in all folders or only in the currently open folder and its subfolders.

With this new feature, you get:

• More accurate results – find what you're looking for faster
• Time saving – the application does not search all folders in the Wiki, but only the relevant one
• Better clarity – ideal when working with a large Wiki full of different topics and handouts

A new Statistics section has been added to the Invoices Received module, which offers a clearer and more detailed analysis of received invoices.
In this section, you can:

• Select two different time periods to compare
• Select different invoice statuses – Received, For approval, Approved, For payment, Partially paid, Processed, Rejected (multiple statuses can be combined at once)

What you can compare:

• The total amount of invoices received in both periods
• Distribution of invoices by currency in individual periods
• Comparison of invoices by individual suppliers in selected periods
• Overview by approvers – how many invoices they approved in the given periods

Within the Invoices Received module, AI is used more, which allows Automatic reading of data from attached documents, such as scanned PDF files or electronic invoices, which simplifies and speeds up the processing of received invoices.
Furthermore, this new feature significantly reduces the need for manual rewriting of data, which leads to minimization of errors in the processing of accounting documents.
AI can automatically identify and retrieve the following data:

• name and ID number of the supplier
• Issue date and due date
• Amount including VAT and currency
• variable symbol and invoice number
• Subject of invoicing or description of the service

In addition, the system continuously "learns" based on previously processed invoices, which means that the accuracy and efficiency of reading is gradually increased.
This innovation is part of our efforts to digitize and automate processes, which brings greater convenience and efficiency to the users of the application.

In the Employee Training module, in the Training Management section, or for the individual created trainings, the "Search" field has been added.
Thanks to this field, it is now possible to search for a specific employee faster and, for example, check whether they have already completed the training.

In the Driver Registration module, in the "Basic data" section, you can now also enter information about the driver card; you can record:

• Driver card number
• Card expiration date

The system automatically monitors the validity of the card. If it's about to expire, you'll see a notification under "Resolution Soon." At the same time, a notification e-mail can be sent to the appropriate person.

In the Vehicle Registration module, in the "Tires" section, a new option has been added in the "Currently changed to:" field. The existing "Winter" and "Summer" options have now been joined by the "Universal" variant.

From now on, you can enter the date of purchase, brand and size data for three types of tyres:

• summer
• winter
• universal

In the Data Messages module, you can now easily and quickly request official statements thanks to the automatic completion of the request. Just choose what you need – the rest will be filled in for you.

What you can get:

For legal entities:

• Extract from the Commercial Register
• Extract from the Criminal Register of Legal Entities

For natural persons:

• Extract from the Criminal Register – Czech Republic (clean criminal record)
• Extract from the Criminal Register – Czech Republic (clean criminal record for work or volunteering with children)

The reply will arrive in your data box free of charge, usually within 1 hour.

You can select when creating a new data message – you do not need to fill in anything else – e.g.:

New options for presetting the date and time of the request have been added to the settings of the Car Reservation module, which will be automatically pre-filled to users when creating a reservation request.

For dates, you now have a choice of the following options:

• Do not fill in – no date will be prefilled
• Current day – The date is automatically set to the current day
• Tomorrow – the date is automatically set to the next day

You can also choose a specific hour to be pre-filled in the application.

Within the Holidays module, there is a new option to set up home office applications:

• It is now possible to limit the number of hours/days of home office that a user can apply for each month in the Vacation module settings. This limit is in addition to the already set annual number of hours/days of home office.
• If the number of hours/days is not to be limited, the field remains blank or 0 is entered.

In the settings of the SMS module, General settings, it is now possible to check the option "Send holiday wishes"/"Send birthday cards" and enter the text that will be sent to the user on the user's nameday/birthday.
The condition is the user's Czech phone number and to send a birthday card, then the date of birth for each user in Settings -> Users. The card is automatically sent on the user's holiday/birthday at 9:30 a.m.
In addition, it is now possible to select the date of sending the SMS directly in the SMS module, i.e. whether the created SMS message will be sent immediately or whether it will be sent on the selected day and time. After entering the text of the message, the scheduled SMS will appear in the "Your Scheduled SMS" section, after sending the message it will move to the "Sent by you" section.

In the monthly attendance overview, it is now possible to display the morning and afternoon shifts of employees (marked with a special symbol and color) and to display the attendance of users according to their job positions.
To display the morning and afternoon shifts, you need to specify how to count and display morning and afternoon shifts in the Attendance module settings.

A new section "Logbooks of all" has been added to the Logbook module, where it is possible to view the registered journeys of all vehicles for a selected month and then print/export them to Excel.

In the settings of the Data messages module in the Rules section, there is a new option to set up an automatic reply to a received data message (it is necessary to upload a file with the text of the automatic reply – see screenshot).
In case you need to enter multiple addresses under one rule, they should be separated by a semicolon (without spaces) in the "value" field.

In the settings of the Holidays module, in the General Settings section, it is now possible to enter a "Final approver" – i.e. a user who approves holidays in the 2nd round. Until now, it was possible to approve leave only once by a supervisor, usually retrieved from the hierarchy of employees in the module settings, now leave can be approved by an even higher supervisor – e.g. a director (the approver is the same for all users in the 2nd round).
In addition, in the settings of the Vacation module, in the User Rights section, the option "Request for vacation" has been added to the "Request for vacation" option, thanks to which the user can submit a vacation request for the user whose name is listed here.