News

During the first half of October, we will launch a more modernized look for our application. All the existing functionality of the application will be preserved, only its appearance will be changed for greater clarity.

This novelty will bring:

• easier orientation in the application
• A more modern look
• A more pleasant user experience

We believe that the new design will make the daily use of the application easier for all our users.

In the Documents module, the ability to choose what type of link should be shared when creating an external link to a document has been newly added:

This new feature makes it easier to share documents and keep your data up to date – no longer need to send a new link every time you edit it, and recipients always have the latest version of the document.

A new feature has been added to the Assignments module that automatically informs the assignment manager about a newly entered timesheet.

Activation of this function is possible only by the manager of a specific job (entering the job manager must be enabled in the module settings) by checking the check-box "Send notification about work enrollment to the job manager" directly in the job – in the Timesheets for this job section.

Once activated, the deal manager will automatically receive a notification every time someone enters a new timesheet for the deal.

Thanks to the new function, the order manager gets a better overview of the progress of the work reported on the order and can react immediately to discrepancies in the entered reports.

In the Projects module, it is now possible to request the active consent of team members to participate in a specific project.

When creating a new project, it is possible to select users who will be part of the implementation team. An email with a link to confirm consent is automatically sent to each of them. Only after confirmation (clicking on the sent link) will they be able to access the project (view, or edit).

To activate and use this feature:

1. Activate the feature – in Settings → Projects → General settings, check the option "Use Team Member List"
2. Create a project and select members – click "Add project – team members" and select the users you want to have access (only for viewing or editing the project)
3. Obtaining the consent of members – an email with a link to confirm participation is automatically sent to selected persons
4. Activation of access after confirmation – after clicking on the link, the project is made available to the team member and the information about granting consent is saved in the section notes

This new feature helps manage project teams more efficiently and promotes transparent team collaboration – everyone knows they're officially part of the team.

In the Warehouse Management module, it is now possible to display only items that are in stock in stock picks.

In Settings → Warehouse management, it is necessary to check the check-box "Offer only items in stock". Subsequently, when you create an inventory picking list, only items that are in stock will be offered.

This new feature streamlines and speeds up the creation of inventory picking lists:

• The list of stock items is clearer – it is not overloaded with unavailable items
• Selecting items is faster – no need to check for availability

In the HelpDesk module settings, or in the settings of individual projects, it is possible to enable new ticket statuses:

• Draft – a ticket in the "Draft" status is automatically visible only to the user who created it and to his/her superiors (according to the user's rights)
• Rejected – a new "Rejected" button has been added to the ticket detail to enable the ticket rejection – displayed if the ticket status is "Rejected"

In addition, a new access permission "Extra rights according to ticket status" has been added to the module settings.

This right can be assigned to users additionally and allows users to be assigned the right to view/manage tickets in the selected status – e.g. the "Read/Write/Delete/Renew" right can be assigned to the "Waiting response" ticket status. Therefore, if the user has only the right for assigned tickets, he will have higher rights for tickets in the "Waiting for response" status.

Thanks to the above innovations, it is possible to:

• Manage tickets more clearly at different stages of the solution
• Better record of written and rejected requests
• fine-tune user permissions – e.g. so that team leaders can see tickets in a certain status, even if they have not been directly assigned to them

In the settings of the Tests module, or in the settings of individual tests, there is now a new option: "The test administrator can add a note to the results".

With this feature, the trainer or examiner can easily add their own comments to the test results or to the user's answers to individual test questions – for example, additional explanations, feedback or recommendations for improvement.

The test results can then be exported to PDF, including the supervisor's notes, so the tested user has everything clearly in one place and gets clearer and more personal feedback on the completed test.

A new module Provided Services has been launched within the application (the module must be activated in Settings → Enabled Modules → Provided Services).

This module is used to record the services provided to customers and provides clear documents for invoicing the work performed.

What does the module enable?

• Clear recording of customer service
• Connection to other modules:
  • CRM – easy customer selection
  • Contracts – assignment of activities to a specific contract
• Filter records by date range
• Ability to mark records as invoiced – individually and collectively
• Data export to XLS – by month, year or specific customer (CRM)

The module is practical, for example, for accounting and service companies that want to easily report the work done and prepare documents for invoicing clients.

In the Calendars module, it is now possible to connect calendars from this module to Android/iPhone. Connection procedure:

• In the Settings → Calendar, you first need to enable CalDAV access
• subsequently, instructions for setting up the One Calendar app on Android/iPhone will be displayed directly in the module, or for a specific calendar
• follow the instructions to set up the One Calendar app on your mobile device

Once this feature is set up, your eIntranet calendar will sync bidirectionally with the One Calendar app on your Android or iPhone devices.

With this new option, you'll always have your work events and meetings at your fingertips—right on your mobile device.

In the Asset Records module, it is now possible to use a program to import information about your PC/NB – HW composition and installed programs.

By simply installing a small program on the end stations, hardware and software data are uploaded to the system automatically every day.
This gives you an instant and always up-to-date overview of:

• Hardware configuration (CPU, RAM, disks, etc.)
• Disk space usage
• Installed software
• Connected printers – both local and networked

The import takes place automatically every day after installing the program on your PC.
Save time with manual inventory and have your IT under perfect control.

You can enable this function and get more information in the Settings → Asset Records section → HW info tab:

A new feature is now available in the Issued Invoices module that allows automatic recurring invoice issuance.
After clicking on the icon of this function, a clear table will open, in which you can easily set the rules for automatic recurring invoice issuance; you can choose:

• how often the invoice should be created - e.g. weekly, monthly or only in selected months
• the specific day of the week or month when the invoice is to be issued
• an e-mail to which a copy of the issued invoice will be sent for review

The invoice is automatically created and sent on the given day at about 6:30 a.m.
Invoices with activated automatic recurring issuance can be displayed using the filter in the Filter section.
This new feature significantly saves time and simplifies routine work – ideal for regularly recurring invoicing (e.g. subscriptions, regular services or rent).

When issuing invoices in the Issued Invoices module, or in the settings of individual billing centers, you can use macros – placeholder tags that are automatically replaced by specific data from the invoice (e.g. date, document number, etc.).

Where macros can be used:

• Text above items
• Text under items
• Individual invoice items
• Email subject
• Email content

Available macros:
Invoice issue:

• {IssueDate} – Full invoice issue date
• {IssueMonth} – invoice issuing month (number)
• {IssueDay} – The day of the invoice
• {IssueYear} – year of issue of the invoice

maturity date:

• {DueDate} – Full invoice due date
• {DueMonth} – Due Month (number)
• {DueDay} – due date
• {DueYear} – the maturity year

Date of taxable supply:

• {TaxDate} – the full date of taxable supply
• {TaxMonth} – Fulfillment Month (number)
• {TaxDay} – the day of fulfillment
• {TaxYear} – year of supply

Invoice identification data:

• {DocNumber} – document number (serial number of the invoice)
• {VarSym} – variable symbol of the invoice

Example of use:

In the Text field above the items, you can enter, for example:

Service for {IssueMonth}/{IssueYear}

When you print or send an invoice, the text is automatically rewritten to:

Service for 7/2025

Macros are especially useful for copying invoices or for automatic re-issuing of invoices - if you do not want to manually edit texts. Taking advantage of this automatic replacement speeds up work and helps to minimize errors.

In the Quick overview section, you can now view your colleagues' vacations for the next working day, regardless of the weekend - e.g. on Friday, you will see users' vacations scheduled for Monday (not Saturday).
To activate this option, go to Settings → Basic Settings – by checking the option: "Show tomorrow's holidays as another working day".
This new feature is especially useful for companies that don't normally work on weekends.

In the Bank Statements module settings, you can now assign access rights to users that are different for each bank account.
Previously, you could set one common permission for all accounts at once, but now you can specify access for each account individually.
Options for setting access rights:

• if you want to set the same permissions for all accounts - set the rights in the "User rights - to all accounts" section
• To set different permissions for each account:
  1. first, in the "User rights – to all accounts" section, set the user to "No access"
  2. then go to the "Bank statements – connection" section and set the required permissions for the selected bank account

Thanks to this new feature, it is now possible to better set which bank accounts the user should have access to, or what permissions they have to them.

New functions have been added to the Wiki module, or to the settings of individual folders, which allow:
Create and enter document IDs:

• each document in the Wiki can have its own unique ID - its format can be set according to your needs
• this ID does not change even when editing the document and can be easily used to find the file
• the option to enter IDs must be checked in Settings → Wiki for individual folders (check-box "Show document IDs")

The unique ID helps to identify a specific document quickly and easily, simplifying the search in the Wiki module.

Create direct links to documents:

• it is now possible to generate a direct link to each document in the Wiki module
• the option to create a link to a document for logged-in users should be checked in Settings → Wiki → General settings (check-box "Direct link to the document (for logged-in users)")
• to generate a link for an external user (partners, clients), you need to check this option in the Wiki module settings directly next to the specific folder (check-box "Direct link to the document (for anyone)") – then links for both types of users will be displayed

The ability to generate a direct link to a document makes it easier to share documents and speeds up access for users – and external users if needed – to a specific document.

Within the application, it is now possible to inform colleagues more quickly and efficiently about the absence of a user due to caring for a family member (carer):

• if the user takes a carer's allowance, it is necessary for him (or his superior) to enter this information in his attendance
• subsequently, this information will appear on the home page of the application in the Quick Overview section ->eSick note - the condition is to have the e-sick note module activated

With this feature, colleagues and supervisors have an up-to-date overview of the user's absence and can better organize the distribution of work tasks.

You can now set up a web form for placing orders for your customers in the Received Orders module (you can create an order without having to log in to the application).
In the module settings, or specific order groups, you will find a new section "Receiving orders from an address available without logging in".
In this section:

• find a URL that you can provide to your customers for placing orders,
• Fill in your contact details and your own texts, which will be displayed above and below the order form.

The form is connected to the Warehouse Management module, so you can:

• determine from which warehouses the products will be available for ordering,
• Set whether to display only products that are currently in stock.

Order placed via this web form:

• is automatically displayed in the Orders received module,
• at the same time, an email notification will be sent to the address entered in the "Email" field in the settings of this section.

When issuing an invoice in the Invoices module of the issued application, it now automatically monitors whether the invoice currency corresponds to the currency of the selected bank account.
For example, if you issue an invoice in euros (EUR), but select an account in crowns (CZK), the system will immediately notify you – the "Account number" and "Currency" fields will turn red.
This new feature will help you keep an eye on the selection of the correct account and currency on the issued invoice and minimize unnecessary financial losses caused by conversion to the currency corresponding to the given bank account.

In the Invoices Received module, a new function "ISDOC Export" has been added in the Processed section, which can also be used for invoices that were not originally in the . ISDOC.

This function is mainly useful for subsequent import into accounting software.

How to export (and then import) invoices:

1. In the Done section, click on the "ISDOC Export" button.
2. Select the desired date range and check the "Create export for all" option:
   • This will create a . ISDOC files also for invoices that did not originally have this format.
   • Attention: In these cases, the export will contain only basic data (supplier, customer, amount). Details must be added manually.
3. Click "Generate export". A .zip file containing the following will be downloaded:
   • All exported . ISDOC files
   • A clear list of invoices in SeznamExportovanychFaktur.xlsx format:
     • You can easily find out which invoices were originally in the . ISDOC.
     • For others, the data must be completed manually.
4. tag. ISDOC files can be imported into accounting software; Import options to selected accounting software can be found here:
   • Import to ABRA ERP
   • Import to ABRA Flexi
   • Import to Pohoda
   • Import into Money S3

To increase the security of eIntranet login, a new security feature has been introduced. If the user is logging in from a new location, a simple verification will be displayed when logging in to see if they are not a robot. A new location also means the original location that has not been used in the last 3 days.
Just click on the box that appears and the system will automatically verify that it is a real user.
This change helps protect your login credentials and contributes to greater security of eIntranet.