News

In the Wiki module, a new option has been added in the Search section. In the "Search in:" field, you can now choose whether you want to search in all folders or only in the currently open folder and its subfolders.

With this new feature, you get:

• More accurate results – find what you're looking for faster
• Time saving – the application does not search all folders in the Wiki, but only the relevant one
• Better clarity – ideal when working with a large Wiki full of different topics and handouts

A new Statistics section has been added to the Invoices Received module, which offers a clearer and more detailed analysis of received invoices.
In this section, you can:

• Select two different time periods to compare
• Select different invoice statuses – Received, For approval, Approved, For payment, Partially paid, Processed, Rejected (multiple statuses can be combined at once)

What you can compare:

• The total amount of invoices received in both periods
• Distribution of invoices by currency in individual periods
• Comparison of invoices by individual suppliers in selected periods
• Overview by approvers – how many invoices they approved in the given periods

Within the Invoices Received module, AI is used more, which allows Automatic reading of data from attached documents, such as scanned PDF files or electronic invoices, which simplifies and speeds up the processing of received invoices.
Furthermore, this new feature significantly reduces the need for manual rewriting of data, which leads to minimization of errors in the processing of accounting documents.
AI can automatically identify and retrieve the following data:

• name and ID number of the supplier
• Issue date and due date
• Amount including VAT and currency
• variable symbol and invoice number
• Subject of invoicing or description of the service

In addition, the system continuously "learns" based on previously processed invoices, which means that the accuracy and efficiency of reading is gradually increased.
This innovation is part of our efforts to digitize and automate processes, which brings greater convenience and efficiency to the users of the application.

In the Employee Training module, in the Training Management section, or for the individual created trainings, the "Search" field has been added.
Thanks to this field, it is now possible to search for a specific employee faster and, for example, check whether they have already completed the training.

In the Driver Registration module, in the "Basic data" section, you can now also enter information about the driver card; you can record:

• Driver card number
• Card expiration date

The system automatically monitors the validity of the card. If it's about to expire, you'll see a notification under "Resolution Soon." At the same time, a notification e-mail can be sent to the appropriate person.

In the Vehicle Registration module, in the "Tires" section, a new option has been added in the "Currently changed to:" field. The existing "Winter" and "Summer" options have now been joined by the "Universal" variant.

From now on, you can enter the date of purchase, brand and size data for three types of tyres:

• summer
• winter
• universal

In the Data Messages module, you can now easily and quickly request official statements thanks to the automatic completion of the request. Just choose what you need – the rest will be filled in for you.

What you can get:

For legal entities:

• Extract from the Commercial Register
• Extract from the Criminal Register of Legal Entities

For natural persons:

• Extract from the Criminal Register – Czech Republic (clean criminal record)
• Extract from the Criminal Register – Czech Republic (clean criminal record for work or volunteering with children)

The reply will arrive in your data box free of charge, usually within 1 hour.

You can select when creating a new data message – you do not need to fill in anything else – e.g.:

New options for presetting the date and time of the request have been added to the settings of the Car Reservation module, which will be automatically pre-filled to users when creating a reservation request.

For dates, you now have a choice of the following options:

• Do not fill in – no date will be prefilled
• Current day – The date is automatically set to the current day
• Tomorrow – the date is automatically set to the next day

You can also choose a specific hour to be pre-filled in the application.

Within the Holidays module, there is a new option to set up home office applications:

• It is now possible to limit the number of hours/days of home office that a user can apply for each month in the Vacation module settings. This limit is in addition to the already set annual number of hours/days of home office.
• If the number of hours/days is not to be limited, the field remains blank or 0 is entered.

In the settings of the SMS module, General settings, it is now possible to check the option "Send holiday wishes"/"Send birthday cards" and enter the text that will be sent to the user on the user's nameday/birthday.
The condition is the user's Czech phone number and to send a birthday card, then the date of birth for each user in Settings -> Users. The card is automatically sent on the user's holiday/birthday at 9:30 a.m.
In addition, it is now possible to select the date of sending the SMS directly in the SMS module, i.e. whether the created SMS message will be sent immediately or whether it will be sent on the selected day and time. After entering the text of the message, the scheduled SMS will appear in the "Your Scheduled SMS" section, after sending the message it will move to the "Sent by you" section.

In the monthly attendance overview, it is now possible to display the morning and afternoon shifts of employees (marked with a special symbol and color) and to display the attendance of users according to their job positions.
To display the morning and afternoon shifts, you need to specify how to count and display morning and afternoon shifts in the Attendance module settings.

A new section "Logbooks of all" has been added to the Logbook module, where it is possible to view the registered journeys of all vehicles for a selected month and then print/export them to Excel.

In the settings of the Data messages module in the Rules section, there is a new option to set up an automatic reply to a received data message (it is necessary to upload a file with the text of the automatic reply – see screenshot).
In case you need to enter multiple addresses under one rule, they should be separated by a semicolon (without spaces) in the "value" field.

In the settings of the Holidays module, in the General Settings section, it is now possible to enter a "Final approver" – i.e. a user who approves holidays in the 2nd round. Until now, it was possible to approve leave only once by a supervisor, usually retrieved from the hierarchy of employees in the module settings, now leave can be approved by an even higher supervisor – e.g. a director (the approver is the same for all users in the 2nd round).
In addition, in the settings of the Vacation module, in the User Rights section, the option "Request for vacation" has been added to the "Request for vacation" option, thanks to which the user can submit a vacation request for the user whose name is listed here.

In the settings of the Wiki module, the option to change the classification level of a folder (and related child folders) has been added.
Using the pencil icon, it is possible to overwrite the current level of folder inclusion to a new one and thus better arrange the classification of individual folders in the Wiki module as needed.

In the settings of the Issued invoices module, or in the settings of a specific center in this module, it is now possible to enter an e-mail address for sending a copy of the issued invoice.
Each issued or sent invoice will then be sent in copy to the specified e-mail address (multiple e-mail addresses can be entered), which allows you to inform other relevant persons about the sending of the invoice.

In the HelpDesk module, it is now possible to link tickets not only within a specific project, but also between different projects created in the HelpDesk module.
It is also now possible to create tasks (registered in the Tasks module) for created tickets – in the module settings, it is necessary to check the check-box "Connection with the Tasks module", which then allows you to create tasks for the ticket directly in the module.

In the settings of the attendance module, a new option "Add columns business trip, domestic and foreign" has been added in the section "Edit attendance export for IP".
By checking this check-box, a new column "Business trips" will appear in the "Employee Worksheet – for Labour Inspectorate" export, which is divided into "Domestic" and "Foreign" sections. These columns record the hours that the employee has in attendance reported as "Business trip – domestic" or "Business trip – foreign".
Reported work trips are displayed only if the "Edit attendance export for IP" function is not active in the Attendance module settings.

A new option has been added to the settings of the Data messages module, Rules section, to set rules for sending data messages (until now, it was possible to create rules only for receiving messages).
Thanks to this option, it is possible to create a rule so that, for example, when a data message is sent to a selected recipient (according to the mailbox ID), a copy of the message is sent to the specified e-mail or directly to the selected data box.

If it is necessary to identify employees or drivers when using company cars, it is now possible to perform this identification using chips that are supplied to our attendance terminal.
To use this option, you need to purchase a chip reader for the GPS unit. Subsequently, it is possible to use the same chip to automatically record attendance at the attendance terminal and identify the driver in the vehicle.